Grants and Operations Director

Grants Operations Director

This is a full-time, remote position. Work must be performed in or near Los Angeles County, CA.

Position Summary

The Grants Operations Director is a full-time, remote position that reports to the Executive Director. The position requires an experienced grant writer with a strong understanding of grant administration processes and general operations/finance management. The Grants Operations Director will support Nature Nexus Institute (NNI) program capacity building and funding needs by stewarding foundation, corporate, and government grants to meet our growing organization’s budget requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grants Management

• Identify, cultivate, and solicit grant funding from corporations, foundations, and government grants to support NNI’s annual operating budget of $700k+.
• Generate high-quality proposals, narratives, applications and supporting documents in response to solicitations consistent with all policies and procedures of NNI, and the requirements and guidelines of the funding agencies.
• Initiate and manage all grants and contracts, including grant writing, budget preparation, invoicing, and operational oversight of grant tasks, status reports and closeout reports.
• Work closely with Executive Director/Program Directors on grant task tracking requirements and staff hours/pacing to guarantee all grant tasks are completed within grant timelines.
• Collaborate with Development staff as needed.

Operations/Finance

• Biweekly payroll data entry using ADP Run Payroll system for 7-40 employees.
• Update program budgets with Executive Director as needed.
• Collaborate with Executive Director in preparing annual and 3-year budget projections.
• Review monthly financial statements prepared by Accountant, and assist Accountant with annual 990 preparation. Review accounting documents with Executive Director and Board at quarterly Board meetings.
• Manage light bookkeeping/accounts payable, and track cash flow.
• Initiate annual renewal of organization insurance policies, and additional insured certificates.
• Maintain and update employee handbook using the Mineral automated update tool.
• Manage employee onboarding and exit processing (payroll set up/benefits onboarding).
• Disseminate annual employee benefit updates -Medical, Dental plans provided by insurance agent, and 401k plan updates provided by ADP.
• Other duties and special projects as assigned and needed by organization.

QUALIFICATIONS

• Minimum of three (3) years of grant writing/management of Federal/State grants, and budget development.
• Minimum of 2 years of basic business operations experience; payroll, insurance, light bookkeeping.
• Highly organized, creative, strategic, and able to manage multiple projects under tight deadlines.
• Excellent writing, analytical, math, and research skills.
• Proficiency in Google Suite, MS Word, Excel.
• Experience using online databases and other resources to locate grant funding sources.
• Possess exceptional interpersonal skills and the ability to work collaboratively with all levels of staff, Board members, and grantors.
• Have an interest in and value nature-based programming that supports youth leadership and community-based stewardship.

Salary range – Full time, remote $75,000 - $80,000

Benefits - At NNI, our work is rewarding, and our culture is supportive, inclusive, and fun! This position is eligible for medical, dental, 401k retirement plan, paid vacation, sick leave, and 6 paid holidays.

Timeline: Application deadline is July 15, 2025. Calls for interviews will occur the week of July 28, 2025.

Only people selected for interviews will be contacted. No recruiters or phone calls please.

ABOUT NNI - Established in 2021, Nature Nexus Institute (NNI) is a growing non-profit organization dedicated to providing nature education, youth leadership training, and community-nature programs in LA County. NNI is founded on the belief that reciprocity between communities and nature is essential to the survival of both. We seek to provide equitable and intergenerational entry points to cultivating healthy community-nature relationships. We strive to be a nexus for science, culture, art, and research endeavors that result in a new generation of change-makers and storytellers.

Nature Nexus Institute is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.