Development & Operations Coordinator

Job Title: Development & Operations Coordinator

Job Type: Full-time

Reports to: Development Officer and Operations Manager

Position Summary:

We are seeking a highly organized, proactive, and mission-driven professional to serve

as the Development & Operations Support Coordinator. This role provides essential

administrative, logistical, and project support to both the Development Officer and the

Operations Manager in a growing nonprofit organization. The ideal candidate is a

collaborative multitasker with excellent attention to detail, strong communication skills,

and a commitment to helping the organization grow efficiently and effectively. Able to

work both remotely and in-person.

Key Responsibilities:

Development Support (approx. 50%)

• Assist with donor database management, including data entry, reporting, and

maintaining accurate records.

• Support the coordination and logistics of fundraising events and donor meetings.
• Prepare donor communications and materials (thank-you letters, proposals,

mailings).

• Conduct research on prospective donors and funding opportunities.
• Liaise with Program Analyst to help track grants and reporting deadlines, and

assist with drafting or compiling materials.

Operations Support (approx. 50%)

• Assist with project management oversight to coordinate and execute

programmatic initiatives, grantee interfacing, i.e., University of the West Indies.

Managing logistics, effective communication, and monitoring deliverables.

• Help maintain organizational systems, internal documents, and digital files.
• Support onboarding and HR-related tasks in collaboration with the Operations

Manager.

• Assist in the coordination of board and team meetings, including preparing

agendas and transcribing/organizing minutes.

• Support daily administrative functions such as scheduling, filing, and

correspondence.

Qualifications:

• 2+ years of relevant administrative, development, or operations experience

(nonprofit experience preferred).

• Strong organizational and time-management skills; able to manage multiple

priorities.

• Proficiency with Microsoft Office, Google Workspace, and donor CRM systems

(i.e., Neon) is a plus.

• Excellent written and verbal communication skills.
• Detail-oriented and discreet, with a commitment to data confidentiality and

accuracy.

• A team player with a proactive approach and problem-solving mindset.

Compensation and Benefits:

• Salary range: Commensurate with experience.
• Benefits include health insurance, paid time off, etc.
• Flexible work environment with remote/in-office/hybrid options.