Development Associate (Grants & Operations)

Overview

The Elba Hope Foundation (EHF) seeks a highly organized and motivated Part-Time Development Associate (Grants and Operations) to strengthen our fundraising backbone. This role will combine grant research and writing with development operations and donor stewardship, ensuring EHF’s programs are resourced and our supporters are engaged with excellence.

Position Overview

The Development Administrator will be a high-level support role within the Development Department, ensuring that the systems, research, and assets that underpin fundraising are strong, reliable, and proactive. This position is hands-on in grant writing, proposal support, prospect research, donor communications, and stewardship administration.

The role is ideal for a detail-oriented, highly organized, proactive professional who thrives in a fast-paced environment and is eager to build the infrastructure of the development function while actively contributing to grant applications, donor communications, and recurring giving campaigns.

This is not a frontline corporate partnerships role; instead, the Development Administrator ensures that leadership, trustees, and consultants have the information, materials, and systems they need to cultivate, solicit, and steward donors effectively.

Key Responsibilities

Prospect Research & Pipeline Management

• Conduct research on foundations, individuals, and grant opportunities aligned with EHF programs.
• Build and maintain a live pipeline in Asana/CRM, ensuring all records are current and actionable.
• Track deadlines, touchpoints, and follow-up tasks, ensuring timely and accurate follow-through.

Grants & Proposal Development

• Manage and update a 12-month grants calendar (deadlines, LOIs, reporting).
• Draft LOIs, proposals, concept notes, and supporting documentation for institutional funders.
• Maintain a library of boilerplate text, budgets, attachments, and narratives (e.g., mission, theory of change, program descriptions).
• Coordinate with program and operations teams to gather necessary data and impact stories.
• Ensure proposals align with EHF’s brand guidelines and strategic priorities.

Donor Communications & Stewardship

• Draft donor communications for leadership (solicitation emails, thank-you letters, follow-up notes).
• Prepare briefing notes and backgrounders ahead of donor meetings.
• Support production of donor updates, quarterly impact reports, and stewardship packages.
• Ensure high-quality, timely acknowledgments for all gifts.

Recurring & Mid-Level Giving Program

• Assist in the design and launch of Give Hope, Build Futures recurring donor campaign.
• Track donors, manage acknowledgments, and generate reports on growth and retention.
• Develop donor journeys and segmented stewardship plans for mid-level and recurring donors.

Qualifications

• 3–5 years of nonprofit development experience, with demonstrated grant writing success.
• Strong organizational and project management skills with attention to detail.
• Excellent writing, editing, and communication skills.
• Familiarity with CRM systems (Hubspot, Asana, or similar).
• Research skills: ability to identify, evaluate, and summarize prospect information.
• Experience drafting and submitting grants to foundations, institutions, or government.
• Comfortable working in a fast-paced, entrepreneurial nonprofit environment.
• Proactive and resourceful, able to anticipate needs and take initiative.

Compensation & Benefits

• Part-time role, 15-20 hours per week.
• Compensation: $27 per hour
• Term: 6-month initial contract (with potential to extend based on performance and funding).
• Flexible/hybrid schedule.

Application Instructions

To apply, please submit a resume and cover letter detailing your relevant experience and why you are passionate about our mission at https://bit.ly/ehfdevassociate. Please include your compensation requirements. Applications will be accepted on a rolling basis until the position is filled.

Success Measures

• Submission of 3–5 quality grant proposals/LOIs per quarter.
• Donor/supporter lists segmented, accurate, and ready for campaigns.
• Timely preparation of fulfillment lists for holiday gifts and stewardship activities.
• Executive Director receives regular, clear development updates.