Nonprofit Events Intern

About PEC

The Piedmont Environmental Council (PEC) conserves and restores the lands and waters of the Virginia Piedmont, while building stronger, more sustainable communities. Founded in 1972, PEC is a locally based, community-supported 501(c)(3) nonprofit and accredited land trust. At the core of PEC’s approach is a focus on educating, engaging and empowering people to effect positive change in their communities.

Your Role

PEC is seeking to hire an Events Intern to help support our Advancement team. PEC anticipates this position will work 25 to 40+ hours per week, depending upon event schedule. May through September 2025 with a flexible start date. As an Events Intern, you will work closely with our events team and advancement department to gain hands-on experience in event planning, logistics, and nonprofit operations. This is an excellent opportunity to build your resume while contributing to a cause that makes a difference. You’ll be involved in all stages of event preparation, from brainstorming ideas to executing successful events.

Key Responsibilities

• Assist in the coordination and execution of fundraising, community, and awareness events
• Help manage event logistics, including registration, venue setup, and vendor coordination
• Maintain guest records in event software, OneCause
• Support the development and distribution of event marketing materials, both digital and print, including programs, event signage, auction brochures, etc. Liaise with the print house
• Track event budgets and assist with reporting
• Provide day-of event support, including attendee management, troubleshooting, and assisting staff/volunteer/vendors
• Assist with post-event thank-you notes, follow-up communications, auction item distribution, etc.
• Assist Advancement Specialist with mailings for tax acknowledgments.
• Perform administrative tasks as needed

Qualifications

• Currently pursuing/finishing a degree in event management, hospitality, marketing, nonprofit management, or a related field
• Proficient in Google Workspace with knowledge of Canva
• Ability to work both independently and as part of a team
• A passion for the nonprofit sector and making a positive impact
• Flexible, reliable, and able to adapt to a dynamic environment
• Reliable transportation
• Ability to lift 50 pounds
• Ability to work outside in nontraditional work environments
• Occasional availability on evenings and weekends is required
• Previous experience in event planning, marketing, or volunteer work is a plus

Geographic Focus

This position will be based out of PEC’s headquarters office in Warrenton, VA or in a hybrid manner to be decided jointly with their supervisor. This position may require travel within PEC’s nine-county service area. Occasional nights and weekends may be required.

Working Conditions and Physical Demands

This position will be completed in both an office environment and the outdoors. Office work requires extended sitting or standing and the use of a computer, keyboard, and mouse. Fieldwork for events may be performed outdoors in various weather conditions and may be physically demanding. Occasional lifting of materials up to 50 lbs. is required.