Educational Programs Project Manager (Volunteer)

Educational Programs Project Manager (Volunteer)

PromisePrograms Division | Educational Program Development, Project Management & Implementation

Organization: Mentor A Promise (MAP)

Division: PromisePrograms

Location: Remote, with NYC-based collaboration as needed

Position Type: Volunteer Leadership (Unpaid)

Commitment: Approximately 5–10 hours per week

Minimum Commitment: 6 months

Reports To: PromisePrograms Leadership

Collaborates With: PromiseLearning, PromiseRooted, PromiseConnects, PromiseTeach, PromiseMeasure, PromiseInnovation, and other MAP divisions

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit supporting children and youth ages 5–18 experiencing housing instability through mentorship, literacy, academic enrichment, social-emotional learning, creative expression, and educational opportunities.

We believe every child deserves a promise kept.

Our educational programs create meaningful learning experiences that build confidence, curiosity, knowledge, creativity, and essential life skills.

Position Overview

Mentor A Promise is seeking an organized, proactive, and mission-driven Educational Programs Project Manager to coordinate the planning, implementation, and continuous improvement of our educational initiatives within the PromisePrograms Division.

The Project Manager will work closely with program leaders, educators, curriculum developers, mentors, and cross-functional teams to ensure educational projects are delivered effectively, on schedule, and in alignment with MAP's mission.

This role bridges educational planning and program execution, transforming ideas into structured, engaging, and meaningful learning experiences for children and youth experiencing housing instability.

Key Responsibilities

Educational Project Planning & Coordination

• Develop project plans outlining objectives, timelines, milestones, deliverables, and responsibilities.
• Coordinate educational workshops, enrichment activities, mentorship initiatives, and special learning projects.
• Translate approved program concepts into actionable implementation plans.
• Identify staffing, materials, scheduling, and resource requirements.
• Establish realistic deadlines and monitor progress across projects.
• Maintain organized project documentation and calendars.

Program Implementation & Delivery

• Coordinate with PromiseRooted and PromiseConnects to support in-person and virtual educational programming.
• Ensure educators, mentors, and facilitators receive necessary materials and instructions.
• Support workshop scheduling, activity preparation, and program logistics.
• Monitor implementation progress and address operational challenges.
• Help maintain consistency, accessibility, and quality across program activities.
• Support the successful launch of new educational initiatives.

Cross-Divisional Collaboration

• Partner with PromiseLearning on curriculum development, instructional resources, and learning objectives.
• Collaborate with PromiseTeach on mentor and educator preparation.
• Work with PromiseMeasure on program tracking, feedback, and evaluation.
• Coordinate with PromiseInnovation on approved educational pilots and innovative learning experiences.
• Facilitate communication between educational development teams and program delivery teams.

Project Management & Accountability

• Maintain centralized project trackers, timelines, and progress reports.
• Facilitate project meetings and document action items.
• Clarify assignments, responsibilities, and deadlines.
• Identify project risks, delays, and resource gaps.
• Escalate challenges and recommend practical solutions.
• Promote accountability, communication, and collaboration across teams.

Program Quality & Continuous Improvement

• Gather feedback from educators, mentors, and program leaders.
• Identify opportunities to improve program coordination and delivery.
• Document lessons learned and implementation challenges.
• Support data-informed improvements in collaboration with PromiseMeasure.
• Develop repeatable workflows and project management practices.
• Help ensure educational activities remain engaging, inclusive, and student-centered.

Team Coordination & Leadership

• Coordinate volunteer contributors involved in educational projects.
• Facilitate regular check-ins and progress updates.
• Support clear communication between program leaders and project teams.
• Help onboard contributors into established project workflows.
• Encourage collaborative problem-solving and timely completion of deliverables.
• Maintain a supportive and organized project environment.

First 90-Day Priorities

• Meet with PromisePrograms and PromiseLearning leadership to review active educational initiatives.
• Assess existing program schedules, project plans, and operational needs.
• Identify priority projects and implementation challenges.
• Establish a centralized educational program project tracker.
• Develop clear timelines and responsibility assignments.
• Introduce regular project coordination meetings and progress reporting.
• Support the implementation or advancement of at least one priority educational initiative.
• Present recommendations for improving program coordination and delivery.

Preferred Qualifications

• Experience in project management, educational programming, nonprofit operations, or youth development.
• Strong organizational, planning, and time-management skills.
• Experience coordinating projects involving multiple stakeholders.
• Familiarity with educational program implementation and workshop coordination.
• Ability to manage deadlines, track deliverables, and maintain organized documentation.
• Excellent written and verbal communication skills.
• Experience with Google Workspace and project management tools.
• Strong problem-solving abilities and adaptability.
• Interest in innovative, experiential, and student-centered learning.
• Commitment to MAP's mission and organizational values.

Experience supporting schools, after-school programs, community education, or volunteer-led organizations is especially valuable.

Leadership Participation

The Educational Programs Project Manager is expected to:

• Attend relevant PromisePrograms meetings.
• Participate in regular project planning and progress reviews.
• Coordinate with PromiseLearning and other collaborating divisions.
• Maintain accurate project documentation and status updates.
• Communicate project risks and operational challenges promptly.
• Support approved organization-wide educational initiatives.

Volunteer Expectations

• Commit approximately 5–10 hours per week for at least six months.
• Maintain timely and professional communication.
• Collaborate through MAP's approved systems and communication platforms.
• Meet agreed-upon deadlines and provide regular progress updates.
• Respect organizational reporting structures and decision-making authority.
• Follow MAP's safeguarding, confidentiality, privacy, and volunteer policies.
• Avoid making unauthorized financial, contractual, or program commitments.
• Provide at least two weeks' notice when ending volunteer service whenever possible.

Measures of Success

• Educational initiatives have clear project plans, timelines, and assigned responsibilities.
• Improved coordination between educational development and program delivery.
• Consistent progress toward program implementation milestones.
• Reduced communication gaps and operational delays.
• Organized and accessible project documentation.
• Strong collaboration across PromisePrograms and PromiseLearning.
• Successful implementation of educational workshops and enrichment activities.
• Continuous improvement informed by program feedback and evaluation.

Why This Role Matters

Every meaningful educational experience begins with an idea, but bringing that idea to life requires thoughtful planning, coordination, collaboration, and commitment.

A literacy workshop, science experiment, creative project, or career exploration activity can open new possibilities for a young person.

The Educational Programs Project Manager helps ensure these opportunities are not simply imagined but thoughtfully organized and successfully delivered.

At Mentor A Promise, we want every educational initiative to reflect intentional planning, meaningful learning, and a commitment to the students we serve.

Your leadership will help transform educational ideas into experiences that inspire curiosity, strengthen confidence, and expand opportunity.

What You'll Gain

• Experience managing educational projects within a growing nonprofit organization.
• Opportunities to collaborate with educators, program leaders, and multidisciplinary teams.
• Practical experience in educational program implementation and project coordination.
• Leadership experience supporting cross-functional initiatives.
• Opportunities to strengthen project management and nonprofit operations skills.
• Potential professional references based on demonstrated contributions.
• The opportunity to help create meaningful educational experiences for children and youth experiencing housing instability.

How to Apply

Interested candidates should apply directly through Idealist and submit a resume or CV and cover letter.

Please highlight relevant experience in project management, educational programming, curriculum implementation, nonprofit operations, or youth development.

Join Mentor A Promise and help turn educational ideas into meaningful learning experiences that create lasting opportunities for children and young people.

Because every child deserves a promise kept.

Thank you for your interest in volunteering with our organization. At this time, volunteer opportunities are limited to individuals based in the United States due to legal, safeguarding, data-privacy, and programmatic requirements.