Volunteer Administrative Assistant

The John O. Wilson Hamilton Neighborhood Center, Inc., a nonprofit community center serving low-income families in the Hamilton/Trenton area, is seeking a dedicated Volunteer Administrative Assistant to work directly with the Executive Director. The Administrative Assistance will help coordinate administrative activities, support external relationships, and assist with the day-to-day operations of the Center. This is a part-time position (2-3 days per week) at our Center, located at 169 Wilfred Avenue, Hamilton, NJ 08610.

The John O. Wilson Center provides free programs and services for families in need including a biweekly food pantry, emergency financial assistance, holiday food and toy giveaways, senior activities, wellness initiatives, and more. Please visit our website at www.jowilsoncenter.org.

Essential Job Responsibilities:

• Screens, answers, and forwards telephone calls and other correspondence, ensuring inquiries are directed to the appropriate staff member.
• Provides a broad range of administrative support to the Executive Director, including managing an active calendar of appointments, preparing correspondence, coordinating meeting agendas, and assisting with monthly and quarterly reports.
• Coordinates and monitors the Executive Director's schedule, helping to ensure commitments and priorities are appropriately managed.
• Assists with the day-to-day maintenance and management of the Center and maintains effective working relationships with Hamilton Township personnel and other in-house program staff.
• Works closely with the Executive Director to keep them informed of upcoming commitments, responsibilities, operational matters, and issues requiring attention.
• Builds and maintains relationships that support the success of the organization and assists with special projects assigned by the Executive Director.
• Coordinates monthly Board meetings, including preparation of agendas, meeting materials, and Board packets.
• Prepares and distributes monthly Board meeting minutes.
• Maintains discretion and confidentiality in communications and relationships with Board members, staff, clients, donors, and other stakeholders.

Ideal Volunteer:

• Pleasant and professional demeanor with strong customer service skills.
• Strong organizational, written, and verbal communication skills.
• Ability to operate standard office equipment, including scanners, copiers, printers, and related office technology.
• Highly resourceful team player with the ability to work effectively and independently.
• Comfortable with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.