Seeking Secretary for Growing Non-Profit (One-Year Term)

We are a non-profit that is going into our 4th year. We are looking for a secretary to be an integral part of our team.

Our Secretary plays a vital role in helping our organization carry out its mission of supporting families who are grieving perinatal loss, navigating the challenges of prematurity, and seeking education about preterm premature rupture of membranes (PPROM) and necrotizing enterocolitis (NEC). While the primary responsibility of this position is maintaining accurate records of meetings and organizational decisions, we are looking for someone who wants to be an active, engaged member of our team and contribute to the growth of our impact.

Responsibilities

• Attend organizational meetings and accurately record meeting minutes.
• Maintain organized records of meeting notes, decisions, and key organizational documents.
• Distribute meeting minutes and other relevant information to team members as needed.
• Participate actively in discussions, planning efforts, and organizational initiatives.
• Contribute ideas that support the growth and development of programs, services, and community outreach.
• Attend and help promote fundraising, awareness, educational, and community events when possible.
• Serve as an ambassador for the organization's mission and values.
• Collaborate with leadership and volunteers to support families affected by perinatal loss, prematurity, PPROM, and NEC.

Our organization typically holds monthly meetings via Zoom. As we approach our signature events and major initiatives, additional meetings may be scheduled to support planning and coordination efforts.

While attendance at every event may not always be possible, we are seeking someone who is committed to being an active member of the team and participating in meetings, events, and organizational activities whenever they are able.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to accurately document discussions, decisions, and action items.
• Excellent written and verbal communication skills.
• Passion for supporting families affected and educating the community.
• Collaborative mindset and willingness to contribute ideas and suggestions.
• Prior volunteer experience with a nonprofit organization, particularly in a secretarial or administrative role, is preferred but not required.

This position is a one-year term. While the Secretary role is not currently a formal Board position, it is considered an important role within the organization. As the organization continues to grow, there may be opportunities for the position to evolve into a Board-level role for individuals interested in expanding their involvement.

Candidates selected for further consideration will be invited to participate in a Zoom interview with our leadership team. To help ensure the safety and integrity of our organization and the families we serve, a background check may be required prior to appointment.