Nonprofit Bookkeeper

Volunteer Bookkeeper Description

The bookkeeper is responsible for maintaining accurate financial records for a nonprofit organization. This role ensures compliance with accounting standards and nonprofit regulations, supports financial reporting, and helps provide transparency and accountability for donors, board members, and regulatory agencies. The bookkeeper works closely with the Treasurer and Executive Director to ensure all financial transactions are properly recorded and reported.

Core Responsibilities

1. Financial Recordkeeping
   • Record all financial transactions in the organization’s accounting system (Aplos)
   • Maintain accounts payable and accounts receivable, including processing invoices, payments, and deposits. There are typically not many accounts payable or accounts receivable invoices throughout the year. There is fairly light accrual basis accounting required.
   • Track donor contributions and restricted funds in accordance with funder requirements.
   • Be available for a half hour Zoom call each week or every other week (flexible) with the Executive Director to communicate recent transactions.
2. Bank and Account Reconciliation
   • Reconcile bank statements, credit cards, and other accounts monthly. There are currently two bank accounts and 1 credit card account all with the same bank.
   • Ensure cash flow tracking aligns with organizational needs and budget projections. The Treasurer will develop the budget.
3. Reporting and Compliance
   • Generate monthly, quarterly, and annual financial reports for the executive director, finance committee, and board of directors. This entails running Aplos generated reports.
   • Assist in preparing for audits and ensure compliance with nonprofit accounting standards (e.g., FASB ASC 958). Currently, there is no audit requirement and Treasurer assists with any reporting.
   • Monitor adherence to budget allocations and grant restrictions.
4. Payroll and Benefits Support
   • Process payroll and related tax filings or work with payroll service providers. The Treasurer and Executive Director currently handle these processes but these duties could be those which the bookkeeper could take responsibility for over time.
   • Maintain records for employee benefits, reimbursements, and contractor payments.
5. Support Financial Planning
   • Assist Treasurer with budget preparation and variance analysis.
   • Provide financial insights to help management make informed decisions.
6. Administrative Tasks
   • Maintain organized financial files and documentation.
   • Ensure confidentiality and security of financial data.
   • Support grant reporting by providing accurate financial data.

Ideal Qualifications

• Education & Certification:
  • Associate’s or bachelor’s degree in Accounting, Finance, or related field preferred.
  • Professional certification (CPA, CMA, or nonprofit bookkeeping certification) is a plus.
• Experience:
  • 2+ years of bookkeeping or accounting experience, preferably in a nonprofit environment.
  • Familiarity with nonprofit accounting software (e.g., QuickBooks Nonprofit).
  • Experience with payroll, grants, and fund accounting.
• Skills:
  • Strong attention to detail and accuracy.
  • Knowledge of nonprofit financial reporting standards.
  • Ability to generate and interpret financial statements.
  • Strong organizational and time-management skills.
  • Proficiency in Excel and financial software.
  • Ability to maintain confidentiality and act with integrity.
• Soft Skills:
  • Collaborative team player.
  • Strong communication skills for working with program staff and leadership.
  • Proactive problem-solving and ability to work independently.