Google Assets Manager

Resilience offers unpaid internship programs that require at least a 4 month commitment with a minimum of 5 hours per week. There are flexible start and end dates with the option to continue after meeting the minimum requirement

Although this is an unpaid internship, there is the opportunity to earn school credit. Some educational institutions require prior approval before the start of an internship. It is the responsibility of the student to check with their institution to be sure they meet any requirements before they accept a position.

As a Google assets Manager with a focus on Google Tools and Email Domain Management, you will be responsible for overseeing the access and utilization of Google's productivity tools, including Google Groups and Google Drive, within the organization. Your primary goal will be to ensure that all staff members have appropriate access to the relevant tools during onboarding and that access is promptly removed when staff members are offboarded. Additionally, you will be tasked with providing Google Drive training to all staff as part of their onboarding process.

Responsibilities:

• MyLearningTools.org Email Domain Control
• Monitor and control access to the MyLearningTools.org email domain for all staff members.
• Collaborate with HR and IT teams to promptly remove email access for staff members who are offboarded or leave the organization.
• Authorization for Google Groups Access:
• Respond to access requests for Google Groups from new staff members.
• Authorize access to the respective department's Google Groups based on the staff member's role and responsibilities.
• Google Group Membership Management:
• Regularly review Google Group memberships and ensure that all members have appropriate access.
• Remove membership for individuals who no longer need access to specific Google Groups.
• Google Drive Training for Onboarding:
• Develop and deliver comprehensive Google Drive training for all staff members during their onboarding process.
• Create training materials, tutorials, and documentation to facilitate staff learning and adoption of Google Drive.
• Google Groups Access Authorization (Duplicate Entry):
• Respond to access requests for Google Groups from new staff members.
• Authorize access to the respective department's Google Groups based on the staff member's role and responsibilities.
• Offboarding Process and Access Revocation:
• Collaborate with HR and IT teams to ensure that staff members' access to Google Tools is revoked promptly upon completion of their offboarding process.
• Conduct regular audits to verify that no former staff members retain access to Google Tools.

Requirements:

• Proven experience in managing Google productivity tools, such as Google Groups and Google Drive, in an organizational setting.
• Familiarity with access control and offboarding processes within a digital environment.
• Strong attention to detail and ability to maintain accurate records of access permissions.
• Excellent communication and interpersonal skills to collaborate with HR, IT, and other departments.
• Ability to develop effective training materials and deliver training sessions to staff members.
• Proficiency in Google Workspace (formerly G Suite) applications and other relevant tools.
• Analytical mindset with the ability to identify and address access-related issues proactively.

Note:

This job description outlines the specific responsibilities related to Google Tools and Email Domain Management. The Assets Manager may have additional duties related to overall asset management within the organization.

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