Grant Assistant

Position Overview

As HAP continues to grow, more fundraising dollars will be needed to reach our goals. The grant writer will prepare proposals, grant applications, and supporting documentation by researching, identifying, developing, and responding to grant opportunities in order to procure funds for operating expenses and specific projects/campaigns.

Duties and Responsibilities

• Bimonthly check-in with leadership and volunteers of HAP to review proposals, research, and deadlines
• Review new granting opportunities on an ongoing basis. This includes subscribing to email lists to receive updates on Requests for Proposals (RFPs) and conducting research to self-identify opportunities.
• Collaborate with HAP staff and volunteers to collect information needed for grant applications.

• Help keep track of grant applications that have been approved or denied and update HAP leadership team as needed.
• Assist with submission of reporting requirements to granting organization in a timely manner. This may again involve collaborating with other HAP volunteers to have proper knowledge of updates on a project the grant may have been awarded for.
• Conduct ongoing communication with granting organizations, as directed and needed.
• Respond to HAP leadership emails and calls within 48 hours
• Be prepared and on-time for meetings and events
• Share and support HAP’s mission and core values; adhere to HAP’s policies
• Other duties as needed

Training Requirements

Training on HAP’s values, policies, campaigns and core values.

Skills and Qualifications

• Previous grant experience is required.
• Strong research and writing skills
• Ability to communicate in a professional manner with both HAP staff and representatives from outside granting organizations.
• Basic computer literacy
• Ability to meet deadlines
• Excellent organization skills
• Self-motivated
• Ability to present yourself in a friendly, professional, and non-partisan manner
• Ability to work independently, follow instructions, and meet deadlines
• Working knowledge of Google Drive and Trello, or a willingness to learn

Time Commitment Required

Approximately 3 - 4 hours per week.

Monthly one-hour, virtual leadership meetings

Bimonthly one-hour, virtual grant team meetings

Dress Code

Professional dress required for professional meetings and presentations. If attending an informal event on behalf of HAP, we ask the volunteer to purchase a HAP T-shirt for $7.

Location

Since the pandemic, most HAP meetings take place via Zoom. However, occasional in person meetings may be required.

Benefits to the Volunteer

• Know that you are making a difference in reducing the suffering of animals
• Be a valued HAP team member
• Build your volunteer resume and develop writing and research skills

Supervisor

Kayla Seifert, Director of Development

Natalie Ahwesh, Executive Director

Shannon Dickerson, Director of Operations

What Volunteers Can Expect From HAP

• Support of HAP leadership and members
• Respect and appreciation for your contribution and input