Director of Executive Operations | Organizational Leadership

Description:

The Mind Initiative (TMI) is a youth-led, expert-grounded nonprofit advancing preventive mental wellness and brain health through education, resources, research, advocacy, and community partnerships.

Founded in April 2026, TMI works to make mental and brain health education more accessible, particularly for young people. Through a growing international network of youth advocates, research initiatives, educational programming, and community partnerships, our work has reached over 560,000 people across 16+ countries. We bring together more than 40 youth advocates who collaborate across research, public health education, resource development, and advocacy.

Our work extends beyond digital education. We partner with community organizations and public health stakeholders, develop evidence-informed educational resources, organize youth-led initiatives, and advocate for stronger mental and brain health literacy. We are also building relationships with local institutions and government leaders to advance prevention-focused initiatives.

As TMI continues to expand its reach and programs, we are looking for a Director of Executive Operations to work directly with our Founder & Executive Director and oversee the internal systems, coordination, and accountability that support our organization.

This is a senior volunteer leadership position for someone interested in nonprofit management, organizational strategy, and building the operational infrastructure of a growing international youth-led organization.

Responsibilities

• Oversee leadership deliverables, departmental priorities, deadlines, and progress across TMI.
• Coordinate with department directors and team leads to ensure commitments are completed on time.
• Establish and maintain systems for tracking organizational goals, assignments, and deliverables.
• Prepare executive meeting agendas, document meeting minutes, and oversee action-item follow-ups.
• Identify organizational bottlenecks, flag delays, and proactively address coordination challenges.
• Maintain internal trackers, documentation, and leadership workflows.
• Work directly with the Founder & Executive Director on organizational planning, internal operations, and execution.
• Recommend and implement improvements to TMI's internal communication and management systems.

Qualifications

• Exceptional organizational and time-management skills.
• Strong written communication and interpersonal skills.
• Demonstrated leadership, project management, or operations experience.
• Comfortable coordinating across teams and holding peers accountable respectfully.
• Familiarity with Google Workspace, Slack, and project management tools.
• Dependable, proactive, and capable of working independently.
• Interest in nonprofit leadership, public health, youth advocacy, or organizational development.

Commitment: Approximately 5-8 hours per week, with regular communication and daily Slack check-ins.

What You'll Gain

• Direct collaboration with TMI's Founder & Executive Director.
• Experience in executive operations and nonprofit organizational management.
• Exposure to the development and scaling of an international youth-led organization.
• Leadership experience coordinating across multiple departments and initiatives.
• An opportunity to shape the systems and infrastructure supporting a growing public health nonprofit.