Executive Assistant

An Executive Assistant supports a CEO, Founder, Executive Chairman, or senior leadership team by managing daily operations, schedules, communications, and special projects.

Executive Assistant Duties

Manage executive calendars and scheduling

Coordinate meetings, Zoom calls, and conference calls

Prepare agendas, reports, and presentations

Screen phone calls and emails

Draft correspondence and professional communications

Arrange travel, accommodations, and transportation

Maintain confidential records and documents

Coordinate events, conferences, and VIP meetings

Track deadlines and follow up on action items

Assist with budget tracking and expense reports

Manage office operations and administrative tasks

Serve as a liaison between executives, staff, clients, and partners

Organize board meetings and prepare meeting minutes

Support special projects and strategic initiatives

Maintain databases, contact lists, and filing systems

For the Jade Marlin Foundation & Fashion Academy

An Executive Assistant may also:

Coordinate sponsors, media, and celebrity guests

Schedule meetings with partners and donors

Assist with fashion shows, summits, and launch events

Manage volunteer and vendor communications

Track event registrations and guest lists

Support fundraising and grant-related activities

Handle correspondence for the Jade Marlin Foundation and Jade Marlin Fashion Academy

Sample Job Title

Executive Assistant to the Founder & CEO – Jade Marlin Foundation

Reports To: Founder & CEO

Compensation: Based on experience

Position Summary:

Provides high-level administrative support to the Founder & CEO by managing schedules, communications, events, partnerships, and organizational operations while maintaining professionalism and confidentiality.