Volunteer Coordinator (International Focus)

Women Empowered International (WEI) seeks an enthusiastic and highly organized Volunteer Coordinator to champion our remote volunteer program and manage our international service program. This is a critical role responsible for recruiting, onboarding, and supporting our diverse team—both domestic and global—ensuring they are engaged, productive, and culturally prepared to advance our mission.

Organization

Women Empowered International (WEI)

Location: Fully Remote

Commitment Type :Volunteer (Unpaid)

Estimated Weekly Hours: 8–12 hours per week (Consistent engagement is vital for volunteer support)

Duration: Minimum 1-year commitment requested

Reports to: Executive Director or Volunteer Operations Manager

Position Summary

The Volunteer Coordinator designs and manages the entire volunteer lifecycle—from recruitment and placement to ongoing support and recognition. This role is uniquely responsible for maintaining a robust, engaged domestic workforce while developing and coordinating a safe, impactful international volunteer program that directly supports our work abroad.

Key Responsibilities

Domestic Volunteer Management (Remote & Skilled)

• Recruitment & Matching: Identify organizational needs and develop targeted strategies for recruiting skilled remote volunteers (grant writers, IT, media specialists). Screen candidates and match them to roles that align with their expertise and WEI's requirements.
• Onboarding & Support: Manage the full remote onboarding process, serving as the main point of contact for all general volunteer inquiries and troubleshooting, fostering a welcoming and inclusive culture.
• Retention & Recognition: Develop and execute a formal and informal recognition program; maintain accurate records of all domestic volunteer hours and tenure.

International Volunteer Program Oversight

• Program Development: In collaboration with the Program Director, establish policies, guidelines, and application processes for sending U.S.-based volunteers to support programs abroad.
• Risk Management: Ensure all international placements adhere to strict safety protocols, including travel insurance requirements, background checks, and emergency contact procedures.
• Logistics & Preparation: Coordinate volunteer placement logistics, including travel planning, orientation, and cross-cultural training to ensure volunteers are prepared to work effectively and respectfully with in-country partners.
• Liaison: Serve as the contact point between the departing volunteer, the U.S. office, and the international partner regarding placement logistics and expectations.

Documentation and Compliance

• Record Keeping: Maintain accurate, up-to-date records of all volunteer engagement, including international trip details and service terms in the organizational database.
• Compliance: Ensure all volunteer activities, both domestic and international, comply with organizational policies, ethical guidelines, and legal requirements.

Qualifications

Experience: Proven experience (paid or volunteer) in volunteer management, HR coordination, or team leadership.

Experience managing volunteers or staff in a fully remote or international setting.

Interpersonal & Cross-Cultural Skills: Exceptional communication and relational skills; demonstrated cultural sensitivity and experience navigating diverse social contexts.

Direct experience in coordinating international travel, safety protocols, or risk management for small groups.

Organizational Skills: Highly organized, meticulous in scheduling, tracking, and documentation; capable of handling complex logistical planning.

Background or training in international development, HR, or travel coordination.

Technical Proficiency: Proficient with video conferencing (Zoom/Google Meet) and basic spreadsheet software (Excel/Google Sheets).

Values: A genuine passion for empowering women and a deep commitment to responsible global service.