Conference Hosts/Greeters for TEDxUStreetWomen Conference

In the spirit of ideas worth spreading, TED has created a program called TEDx. TEDx is a program of local, self-organized events that bring people together to share a TED-like experience. Our upcoming event is called TEDxUStreetWomen, where x = independently organized TED event. At our TEDxUStreetWomen event, TED Talks video and live speakers will combine to spark deep discussion and connection in a small group. The TED Conference provides general guidance for the TEDx program, but individual TEDx events, including ours, are self-organized.

Journey to Your Promised Land, Inc (JTYPL) is a partner and fiscal agent for the TEDxUStreetWomen events. We need a few volunteers for our upcoming TEDx event in the Fall of 2023. The following are are needs:

TEDxUStreetWomen 2023 Volunteer Roles

Speaker Coordinator

Production Team Members

TEDxAdventures Coordinator

Social Media Coordinator

Vendor Coordinator

Registration Team

Community Outreach Team

Speaker Coordinator

• Review, iterate, schedule, and manage the speakers for 2023 TEDxUStreetWomen speaker prospective
• Development and maintenance of all data for conference speakers and submissions, including tracking all feedback, contact info, and managing ongoing speaker communication
• Work with Events team on event schedules, timelines, and call for speakers launch
• Updating and maintaining accuracy of conference content in internal databases, websites, and printed materials
• Liaison with Events team to coordinate speaker logistics and communication
• Work with Marketing team to coordinate speaker and agenda announcements
• Head coordinator works with the speakers onsite one-on-one
• Other work as needed

Production Team Member (MUST BE LOCAL/MUST ATTEND THE EVENT IN PERSON)

• Assists the TEDxUStreetWomen team in developing a participant experience from beginning to the end
• Works with the camera crew onsite to execute the vision
• Works with the camera crew on audio and live streaming issues
• Other work as needed

TEDxAdventures Coordinator (MUST BE LOCAL AND ATTEND ALL PRE-EVENT ACTIVITIES)

• Works with the TEDxUStreetWomen team to develop a TEDxAdventure for attendees that will include U Street Restaurant Crawl and possibly a brunch and party
• Work with the organizer or co-organizer to develop and execute all logistics around the event(s)
• Other work as needed

Social Media Coordinator/Red Carpet Hostess

• Manage the social media sites pre- and onsite
• Tweet photos and hashtags throughout the conference and pre-conference
• Ensure that conference attendees are retweeting
• REDCARPET HOST/HOSTESS - Network with the attendees, taking pictures and tweeting
• If we live stream, then this person will talk with the virtual audience

Vendor Coordinator(NEEDS TO BE LOCAL AND BE ABLE TO ATTEND EVENT)

• Works with the business development person to ensure that all of the vendors have met the requirements and have all of the information
• Keeping track of all of the vendor information and working with the vendor
• Working with the vendors to ensure that they have everything they need to exhibit
• Working with the onsite vendor hosts and venue contact to set up the vendor hall (location of tables, table tents, etc)
• Works with the Event Planner to develop a list of non-paying vendors for the vendor hall
• Coordinate the lunch
• Assists the organizer and/or co-organizer to execute the official reception for conference, including coordinating any required liquor documentation and procurement.
• Other work as needed

Registration Team Member

• Man the registration table and supplies
• Interact with participants and speakers
• Other work as needed