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Finance Operations Specialist (Accounting & Donor Tracking) – Volunteer Role
Descripción
Descripción
Finance Operations Specialist (Accounting & Donor Tracking)
The Donovan’s Venom (501c3 Nonprofit)
Department: Finance
Location: Remote
Position Type: Volunteer Role
Reports To: Finance Manager / Director of Finance
Position Overview
The Finance Operations Specialist (Accounting & Donor Tracking) is responsible for supporting the organization’s day-to-day financial operations, including transaction tracking, basic accounting support, and donor contribution management.
This role ensures financial records are accurate, organized, and aligned with organizational reporting needs, while also maintaining visibility into donations and funding sources.
Operating at the intersection of finance operations, accounting support, and donor tracking, this role is critical to maintaining financial integrity and supporting transparency across the organization.
Key Responsibilities
- Financial Transaction Tracking
- Record and track financial transactions
- Maintain organized and up-to-date financial records
- Ensure proper categorization of expenses and income
- Basic Accounting Support
- Assist with:
- Expense tracking
- Payment documentation
- Financial record maintenance
- Support reconciliation efforts as needed
- Donor Contribution Tracking
- Track and maintain records of:
- Donations
- Funding sources
- Ensure accurate linkage between contributions and donors
- Support visibility into funding streams
- Financial Data Organization
- Maintain structured financial data systems
- Ensure consistency across financial records
- Support clean and usable datasets
- Reporting Support
- Assist in preparing:
- Financial summaries
- Donation reports
- Basic financial reports
- Ensure accuracy and clarity in reporting
- Data Accuracy & Validation
- Review financial data for errors or inconsistencies
- Perform validation checks
- Ensure reliability of financial information
- Cross-Functional Collaboration
- Work with:
- Development/Fundraising (donor tracking)
- Operations (expense tracking)
- Finance leadership
- Ensure alignment between financial data and organizational needs
- Documentation & Recordkeeping
- Maintain documentation for:
- Financial transactions
- Donor records
- Reporting processes
- Ensure proper organization and accessibility
- Process Support & Improvement
- Identify inefficiencies in financial processes
- Support improvements in tracking and reporting workflows
- Contribute to standardization
- Compliance & Consistency
- Support adherence to financial tracking standards
- Ensure records align with organizational and reporting expectations
- Continuous Improvement
- Improve accuracy and efficiency of financial operations
- Strengthen tracking systems over time
- Enhance visibility into financial activity
Volunteer Commitment Expectations
- Estimated Commitment: 10–15 hours per week
- Flexible schedule
- Participation in finance coordination meetings as needed
- Fully remote
Minimum Qualifications
- 1–3 years of experience in:
- Accounting support
- Finance operations
- Bookkeeping or financial tracking
- Strong attention to detail and organization skills
- Experience working with financial data
Preferred Qualifications
- Experience with:
- Google Sheets / Excel
- Financial tracking tools
- Experience in nonprofit or donor-based environments
- Experience in remote teams
Core Competencies
Financial Accuracy & Attention to Detail
- Maintains precise and reliable financial records
- Identifies discrepancies quickly
Organization & Data Management
- Structures financial data effectively
- Maintains clean and consistent records
Accounting Fundamentals
- Understands basic financial tracking and reporting
- Supports financial processes effectively
Communication
- Coordinates with finance and non-finance teams
- Ensures clarity in financial information
Reliability & Consistency
- Maintains ongoing tracking and updates
- Ensures no gaps in financial records
Problem Solving
- Identifies issues in financial data
- Supports process improvements
Work Environment
- Fully remote
- Collaborative across finance, development, and operations
- Detail-oriented and process-driven environment
Important Disclaimer
This is a volunteer position and does not constitute employment.
We are onboarding individuals who are ready to contribute immediately.
Please only apply if you are prepared to begin within the next 14 days.
Ubicación
Ubicación Asociada
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Thank you for your interest in joining The Donovan’s Venom.
To be considered for this role, please ensure your application includes:
- A current resume
- Responses to all application questions (thoughtful and complete)
- A brief overview of your strategic experience and areas of impact
We encourage applicants to be intentional and specific in their responses, as this role requires a high level of strategic thinking and active contribution.
Important Considerations:
- This is a volunteer executive leadership role requiring consistent engagement
- Applicants must be able to begin within 14 days
- Incomplete or low-effort applications will not be considered
We are seeking individuals who are ready to contribute, build, and lead in real time.
