EXECUTIVE ASSISTANT VOLUNTEER TO THE CEO

About Us

TEACH Resource Group (TRG) is a nonprofit organization that received its 501c3 designation in June 2019. TRG is now fully focused on embracing a collaborative network alliance of like-minded organizations willing to serve disadvantaged community patrons.

Mission

To create a one-stop location that addresses the needs of business owners & individuals in the area of academic achievement and entrepreneurial leadership. To empower the community with economic independence and self-sustainability.

Volunteer Opportunity: Administrative Assistant

Organization: TEACH Resource Group

Location: Hybrid - Indianapolis, Indiana

Commitment: Long-term preferred

We are seeking a dedicated and organized Volunteer Executive Assistant to support our CEO at [TEACH Resource Group LTD] in advancing the organization's mission, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities.

This role is ideal for someone who enjoys organization, communication, and helping leaders operate effectively. Your support will directly contribute to the success of our programs and the communities we serve.

As an Executive Assistant, you will act as a trusted partner to the CEO, managing calendars, coordinating meetings, handling correspondence, and facilitating effective communication with internal and external stakeholders.

Who We’re Looking For:

• Reliable, committed, and team-oriented
• Organized and detail-oriented
• Friendly with strong interpersonal and communication skills
• Time Management
• Collaboration

Key Responsibilities:

• Manage the CEO's calendar, scheduling and prioritizing appointments, meetings, and events, considering the importance and urgency of each.
• Prepare and organize documents, presentations, and reports for meetings, ensuring accuracy, professionalism, and adherence to deadlines.
• Act as a liaison between the CEO and internal/external stakeholders, effectively communicating messages, inquiries, and requests.
• Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate.
• Attend meetings, take minutes, and follow up on action items, ensuring timely completion and proper documentation.
• Conduct research, compile data, and prepare reports on various topics, projects, or initiatives as requested by the CEO.
• Manage information with utmost discretion and professionalism, exercising tact and judgment in handling sensitive matters.
• Assist with special projects, initiatives, and events as assigned by the CEO, ensuring successful execution and timely delivery.
• Foster a positive and collaborative work environment, building strong relationships across the organization and with external partners.
• Manage volunteer program events.
• Manage the donor database.
• Assist with planning and organizing community events.

Requirements:

Desired knowledge of Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, and Google Slides), Microsoft, RingCentral, Monday.com, Mailchimp, and AI tools.

Strong written and verbal communication skills. (Bilingual accepted).

Ability to think proactively and take initiative as needed.

Basic bookkeeping experience is helpful.

Qualifications

• Bachelor's degree in business administration, communications, or a related field. An advanced degree is a plus. (Working towards a BA degree is acceptable.)

Physical/Location Requirements

• Must reside in or near Indianapolis, Indiana, and be able to work onsite and remotely.
• Reliable transportation for occasional events or meetings.

Lines of Communication

• The Executive Assistant to the CEO reports directly to the Chief Executive Officer. The role interacts regularly with senior management, department heads, and external stakeholders.

Working Conditions

• Able to commit to a minimum of 25 hours per month or 5 hours per week.

Benefits to the Volunteer

• Executive-level experience
• Nonprofit leadership exposure
• Professional development
• Networking opportunities
• Mentorship
• Resume enhancement
• Letter of recommendation
• Flexible scheduling
• Opportunity to make a meaningful impact

Time Commitment

• 5 - 10 hours per week
• Flexible schedule
• Weekly team meetings

Who Should Apply?

This opportunity is ideal for:

• College students or recent graduates
• Retired professionals
• Career changers
• Administrative professionals seeking nonprofit experience
• Virtual assistants