Organización Sin Fin de Lucro

Administrative Officer

A Distancia, El/la voluntario/a puede estar en cualquier país del mundo
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  • Descripción

    Horarios Disponibles:
    Días laborables (durante el día, tardes), Fines de semana (durante el día, tardes)
    Flexibilidad:
    Flexible
    Detalles del Compromiso:
    5-15 hours per week
    Frecuencia:
    Una única vez
    Buscando personas voluntarias:
    2
    Área de Impacto:
    Arte & Música, Infancia & Juventud, Discapacidad, Educación, LGBT
    Compensación:
    Training Provided
    Recomendado para:
    Teens, Public Groups, Age 55+, International Volunteers, Private Corporate Groups
    Requisitos para participación:
    Attend Orientation
    Edad requerida:
    13+

    Descripción

    An Administrative Officer's job description typically involves providing essential administrative support for an organization's day-to-day operations. This includes managing office supplies, coordinating schedules, and maintaining records. They also may assist with budgets, financial reporting, and managing correspondence. Additionally, they often serve as a point of contact, answering phone calls and handling inquiries.

    Here's a more detailed breakdown of common duties:

    Core Administrative Tasks:

    Office Management:

    • Maintaining office supplies, equipment, and ensuring a functional and organized workspace.

    Record Keeping:

    • Managing and organizing files, both physical and digital, including confidential information.

    Communication:

    • Answering phone calls, responding to inquiries, and managing email correspondence.

    Scheduling and Coordination:

    • Coordinating schedules, arranging meetings, and managing travel arrangements.

    Data Management:

    • Entering and updating information into databases, creating reports, and preparing presentations.

    Support and Assistance:

    Budgetary and Financial:

    • Assisting with budgeting, financial reporting, and tracking expenses.

    Human Resources:

    • Supporting HR tasks like recruiting, onboarding, and employee records.

    Project Management:

    • Supporting project planning and execution, including tracking progress and deadlines.

    Specific Responsibilities (May Vary by Organization):

    Developing and implementing administrative policies and procedures:

    • This could involve creating and updating guidelines for office operations.

    Supervising other administrative staff:

    • In larger organizations, they may manage a team of administrative assistants.

    Providing expert advice to management:

    • Offering guidance on administrative matters and contributing to strategic planning.

    Representing the organization in various contexts:

    • Acting as a liaison with other departments, clients, or external stakeholders.

    Skills and Qualifications:

    • Strong organizational skills: Managing multiple tasks, prioritizing effectively, and maintaining efficiency.
    • Excellent communication skills: Both written and verbal, including effective phone etiquette and email communication.
    • Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint), as well as other relevant software.
    • Attention to detail: Ensuring accuracy and thoroughness in all tasks.
    • Customer service skills: Providing a positive and helpful experience to clients and colleagues.
    • Problem-solving skills: Identifying and resolving issues efficiently.

    An Administrative Officer's job description typically involves providing essential administrative support for an organization's day-to-day operations. This includes managing office supplies, coordinating schedules, and maintaining records. They also may assist with budgets, financial reporting, and managing correspondence. Additionally, they often serve as a point of contact, answering phone calls and handling inquiries.

    Here's a more detailed breakdown of common duties:

    Core Administrative Tasks:

    Office Management:

    • Maintaining office supplies, equipment, and ensuring a functional and organized workspace.

    Record Keeping:

    • Managing and organizing files, both physical and digital, including confidential information.

    Communication:

    • Answering phone calls, responding to inquiries, and managing email correspondence.

    Scheduling and Coordination:

    • Coordinating schedules, arranging meetings, and managing travel arrangements.

    Data…

    Ubicación

    A Distancia
    La persona voluntaria puede estar en cualquier lugar del mundo
    Ubicación Asociada
    Washington, DC, USA

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