Events Planning Coordinator

Purpose of the Role

Ensure our makerspace shows up professionally and effectively at approved events by planning, coordinating, and executing logistics from start to finish.

What You’ll Do

• Take the lead on planning events approved by the board, such as:
  • Community festivals
  • Trade shows
  • Open houses
  • Outreach or fundraising events
• Create simple event plans and timelines
• Recruit and coordinate volunteers for:
  • Event setup
  • Staffing during the event
  • Teardown
• Serve as the primary point of contact before and during events
• Capture notes or lessons learned to improve future events

Time Commitment

• Varies by event
• Light planning work leading up to events + on-site time the day of
• Estimated average: 2–4 hours per week, more during event weeks

Skills That Help

• Organized and detail-oriented
• Comfortable coordinating people and logistics
• Enjoys events, community engagement, and problem-solving
• Prior event planning experience helpful but not required

Why You’ll Matter

Events are one of our strongest tools for community visibility and growth. This role ensures we show up prepared, professional, and welcoming — and that volunteers have a great experience, too.