Board Of Directors Assistant

Company Mission: To advocate and address the needs of vulnerable girls and women through policies, education, and health to achieve long-term positive outcomes.

Company Vision: We dream of a world where women can harness their potential and voice their matters safely.

Job Summary

The Board of Directors Assistant plays an important role in supporting the administrative and governance functions of the Board of Directors. The Assistant is responsible for coordinating board meetings, maintaining accurate records, preparing meeting documentation, and ensuring effective communication between board members. The role also supports accountability by monitoring follow-up actions and helping the Board operate efficiently while advancing Womenful Voice's mission.

Job Responsibilities

• Schedule and coordinate Board of Directors meetings.
• Prepare and distribute meeting agendas before board meetings.
• Attend board meetings and accurately record meeting minutes.
• Prepare, review, and distribute meeting minutes promptly after meetings.
• Maintain organized records of board minutes, resolutions, and other board documentation.
• Follow up with board members on assigned action items and deadlines.
• Coordinate communication between board members and relevant Womenful Voice leadership when required.
• Maintain confidentiality when handling board discussions and organizational information.
• Support the organization of board documents using Google Workspace.
• Assist with administrative tasks assigned by the Board Parliamentarian.
• Contribute to ensuring smooth and effective board operations.

Qualifications

• Bachelor's degree or diploma in Business Administration, Public Administration, Office Administration, Project Management, Communications, or a related field (or currently pursuing one).
• Previous experience in administrative support, executive assistance, or meeting coordinations is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple tasks effectively.
• Strong attention to detail, particularly in documentation and minute taking.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Google Workspace (Google Docs, Google Drive, Google Meet, Google Calendar, and Google Chat) or willingness to learn.
• Ability to work independently while collaborating effectively with board members and organizational leadership.
• Passion for supporting Womenful Voice's mission and commitment to serving in a volunteer leadership support role.