Event Coordinator

Title: Events Coordinator (Volunteer, Unpaid)

Department: Operations

Reports To: Director of Community Outreach & Engagement

Location: United States - Local or Remote

Classification: Volunteer (1 Year Contract)

Status: Part Time

Background Check: Yes

Direct Reports: Yes

Incumbents: Event volunteer workers

About Restoring Our Youth Organization (R.O.Y.O.)

At Restoring Our Youth Organization, we believe that every young person no matter their circumstances has the potential to thrive when given the right opportunities, guidance, and support. Our goal is to empower vulnerable youth to overcome challenges and begin their journey toward restoration and success. At Restoring Our Youth Organization, we believe in equal opportunity and inclusive growth. Our volunteers are expected to dedicate 8 to 10 hours a week. Every role here matters and every team member helps us move closer to a world where every young person feels seen, supported, and capable of success.

About the Role

We are looking for an experienced and fun Community Events Coordinator to organize excellent events. You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards. Our Community Events Coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail are a must for this role. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate. The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of organization objectives.

What You’ll Be Doing

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Seek volunteers to help ensure the events responsibilities of events are accomplished
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports

What You Bring to the Role

• Must be located in the United States of America, preferably in the Chicagoland area.
• High School Diploma
• Excellent typing and 10-key speed and accuracy
• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Degree in public relations or relevant field is preferred and a plus
• Must prioritize tasks and work independently in the absence of supervision.
• Possess excellent crisis/conflict management skills and/or willing to learn.
• Operate a computer to enter necessary data on the behalf of the ROY organization. (*When assigned to do so)
• Desire to learn and grow professionally in the field of non-profit
• Demonstrates leadership skills
• Engaging/responsive, and proactive communication
• Proficient in Google Suite and open to learning new tools.
• Adaptable, collaborative, and self-motivated
• Establish and maintain highly professional effective working relationships with senior management, and other appointed officials, including staff, community and business leaders, donors, board members, and others encountered in the course of work
• Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned groups and/or individuals
• Must be in agreement with and committed to upholding R.O.Y Organization’s Motto Statement, and Statement of Values, as well as its stated Mission and Vision

What We Offer as a Nonprofit Organization

At ROYO, we believe in giving as much as we receive. When you join our team, you become part of a community that values your time, energy, and heart. As a volunteer or team member, you’ll enjoy:

• Flexibility to work when it fits your life with clear communication around expectations.
• The chance to create real impact for youth, teens, and young adults across our programs.
• Remote work opportunities (with approval from your supervisor).
• Training and mentorship from experienced leaders to help you grow personally and professionally.
• Volunteer hours and résumé-building experience that demonstrate your commitment to service.
• Reimbursement for approved travel or meals(for eligible roles).

Values We Live By

• Respect: We treat others and our communities with dignity and accountability.
• Open to Correction: We value honesty and feedback as essential to growth and ethical responsibility.
• Operational Excellence: We strive to deliver exceptional tools, skills, and training for all ROYO members, staff, and leaders.
• Teamwork: We collaborate with unity to achieve shared goals and empower others to join our mission.
• Striving for Success: We encourage pride, growth, and achievement for all members and leaders.