Director - Bookkeeper/Treasurer

The Bookkeeper/Treasurer will manage the foundation’s financial records, maintain accurate accounting, and ensure compliance with financial reporting requirements. This role is essential for sustaining the financial health and transparency of the foundation.

1. Financial Record Keeping:

• Maintain and update financial records, including income, expenses, donations, and grants.

• Record and track all transactions using accounting software or spreadsheets.

• Ensure that records are accurate, complete, and up-to-date.

2. Financial Reporting and Compliance:

• Oversee the preparation and filing of IRS Form 990 or 990-N and state-required reports.

• Ensure compliance with all financial regulations and maintain documentation for audits.

3. Donations and Fund Management:

• Record and acknowledge contributions, both online and offline.

• Track restricted and unrestricted funds accurately.

• Manage bank deposits and ensure proper recording of donations.

4. Expense Management:

• Process payments for approved expenses and reimbursements.

• Maintain accurate records of vendor payments and receipts.

• Review and reconcile bank statements monthly.

5. Audit and Compliance Support:

• Prepare financial records for annual audit or review.

• Maintain documentation related to grants, donations, and expenditures.

• Support external auditors with data and documentation as needed.

• Experience in bookkeeping, accounting, or financial management (nonprofit experience preferred).

• Familiarity with accounting software and spreadsheet tools (Excel/Google Sheets).

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to handle sensitive financial information with integrity and confidentiality.

• Strong communication skills for presenting financial information to the Board.