Under-Secretary-General (Volunteer)

Position title: Under-Secretary-General

Location: Worldwide (Remote)

Category: FTA International

Level: USG

Duration: 2 Years (Renewable)

Supervisor/Report to: Secretary-General

Department: Executive Office

Job type: Volunteer (Part-Time)

Overview

The Under-Secretary-General (USG) is the third senior official after the President and the Secretary-General. The position of USG requires energy and sustained commitment. It is demanding in its necessary attention to detail. It is best suited to a person who is well organised, has developed administrative skills and has appropriate, but by no means elaborate, secretarial assistance. Ensuring the smooth running of the IYF’s work plan and assisting the Senior Management Team (SMT). She/he is assisted by Assistant Secretary-General(s) in promoting and ensuring the necessary cooperation and coordination, liaising with the IYF secretariats to coordinate inter-agency relations at the management and technical levels.

The USG reports to and supports the Secretary-General in advancing the IYF performance and providing the necessary advice in accordance with the IYF mandates to support Member States’ efforts in the field of youth empowerment and meet the challenges of the 2030 Agenda for Sustainable Development while ensuring national leadership and ownership.

Responsibilities:

(A) Official Representation:

• Represent the IYF Management team at all levels;
• When delegated, verifying and signing all acts adopted by the Executive Board, together with the SG;
• Assisting the SG in preparing important meetings/missions of the IYF;
• In the absence of the SG, the USG shall assume the functions of the SG;
• Communicate the decisions of IYF administration, commissions and senior management on behalf of the IYF; and
• Conduct the correspondence of the IYF and send out notices of all event, conferences and meetings at the international level.

(B) Governance and Coordination Support:

• Prepare annual reports on the work of the IYF and such other documents, which may, from time to time, be required by the IYF administration;
• Act as chair for and at all meetings of the Executive Office. He/she shall prepare and distribute the agenda and other materials and keep the minutes of all meetings;
• Report annually, on behalf of the Executive Office, about the activities of the Federation and of its committees/divisions, Joint Committees and other bodies;
• To manage, devise, submit and monitor all budgets in their activity area, to ensure there are no negative variances.

Competencies:

• Lead (Level-4)Leadership is the art of motivating a group of people to act as a team towards achieving a common goal.
• Design (Level-4)Ability to recognize what changes are required and create a path for improvement using existing knowledge, problem solving skills, creativity and original ways of working.
• Empower (Level-4) Empowerment is a practice of giving team members skills, authority, opportunity and motivation so that they can take initiative and make decisions to solve problems and improve performance.
• Mobilize (Level-4)Ability to identify resources and activities that individuals and organizations will undertake to support the IYF’s strategic goals and objectives. Engage and influence appropriate donors by building win-win relationships.
• Inspire (Level-4)Inspiration and lead by example is about energizing and creating a sense of direction and purpose in others, unlocking motivation and momentum for positive change.

Functional Competencies:

• Ability to advocate and provide policy advice.
• Promotes a knowledge-sharing and learning culture in the office.
• Ability to lead strategic planning, results-based management and reporting.
• Ability to lead and manage corporate strategic initiatives.
• Excellent computer, internet, social media and information system skills.
• Ability to establish effective working relations in a multicultural team environment.
• Demonstrates strong team management skills.
• Demonstrates openness to change and ability to manage complexities.

Language:

Fluency in English with superior drafting skills is essential.

Experience:

Experience within an NGO, non-profit, INGO (such as the United Nations), government, charity, diplomatic, international development, or youth empowerment organisation is required for this role.