Volunteer Management Assistant

Volunteer Management Assistant

Location: Lynnwood, WA (Hybrid – onsite at WAWAC + remote tasks)

Time Commitment: 5–10 hours per week

Reports to: Volunteer Coordinator

Start Date: Immediately

Compensation: Unpaid volunteer role

Overview

The Washington West African Center (WAWAC) is expanding its community programs and we are seeking a dedicated Volunteer Management Assistant to support our Volunteer Coordinator. This role is ideal for someone who enjoys organization, communication, and helping community programs run smoothly. You will play a key part in ensuring volunteers feel welcomed, prepared, and supported.

Key Responsibilities

Volunteer Recruitment & Outreach

• Assist with posting volunteer opportunities on platforms such as Idealist, GivePulse, Benevity, and local community boards
• Help screen volunteer inquiries and route them to the Volunteer Coordinator
• Support outreach to schools, universities, and community partners to attract new volunteers

Volunteer Scheduling & Communication

• Maintain volunteer schedules for events and weekly programs
• Send reminders, confirmations, and follow‑up messages to volunteers
• Help prepare volunteer orientation materials and onboarding packets

Administrative Support

• Update volunteer databases and logs
• Help maintain accurate records of hours, roles, and assignments
• Support the Volunteer Coordinator with planning meetings and documentation

Skills & Qualifications

• Strong communication and organizational skills
• Comfortable using email, spreadsheets, and basic digital tools
• Friendly, patient, and able to work with diverse community members
• Ability to multitask and manage small details
• Experience with volunteer management is a plus but not required

What You’ll Gain

• Hands‑on experience in nonprofit volunteer coordination
• Leadership and project management skills
• Experience supporting digital literacy and community empowerment programs
• A meaningful role helping bridge the digital divide in the Pacific Northwest