Grants Monitoring Coordinator

Position Summary

HSN is seeking a detail-oriented and mission-driven Grants Monitoring Coordinator to ensure sub-recipient compliance across multiple housing and homelessness-related grants. This role is responsible for developing and implementing monitoring for sub-recipient agencies, supporting compliance through training and documentation, and partnering with the Director of Grants Administration to strengthen contract performance and outcomes. This position plays a key role in optimizing service delivery through thoughtful oversight and continuous improvement.

Key Responsibilities

• Develop and manage internal grant monitoring policies and infrastructure.
• Conduct formal monitoring visits with each sub-recipient at least twice per year, providing timely feedback and support.
• Draft and track corrective action plans, ensuring measurable progress.
• Ensure contract compliance with local, state, and federal grant requirements.
• Collaborate with staff to improve sub-recipient contracts and embed clear deliverables and performance metrics.
• Partner with the Director of Grants Administration and other team members to support procurement, RFPs, and compliance training.
• Design monitoring tools that build sub-recipient capacity and promote sustained compliance.
• Document findings and maintain accurate records in accordance with funder expectations.
• Contribute to invoicing and reporting systems that align with both internal and funder monitoring processes.
• Prepare reports and updates on grant status for internal leadership and external audits.

Qualifications and Requirements

• Interest and passion about HSN’s mission with the ability to promote and communicate HSN’s philosophy, mission and values to external and internal stakeholders.
• Familiarity with homelessness, poverty, housing, mental health, recovery and human services.
• Strong relationship builder and communicator with a customer service focus.
• Ability to learn, understand and adhere to grant funder guidelines, policies and procedures.
• Experience with HUD, SSVF, DCF, VA, State and local jurisdiction funding is a plus.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results.
• Ability to communicate effectively both verbally and in writing.
• A bachelor's degree in accounting, Human Services, Public Administration, or related field; or equivalent background with five (5) years of compliance/grant administration in a nonprofit setting or financial auditing.
• Knowledge of and experience working with grant contracts, creating monitoring processes and procedures, HMIS, Salesforce and other spreadsheets and databases.
• Proficient in MS Office (Word, PowerPoint and Excel) and computer usage to include email, internet and presentations.
• Knowledge of contract language and the monitoring process of sub-recipients as well as internal monitoring.
• Have reliable transportation to the HSN Office.

Skills and Abilities

Excellent customer service; strong verbal and written communication skills; conflict resolution and

interpersonal skills; ability to work with minimal supervision and exercise good judgement;

problem- solving skills; organizational skills; ability to multitask, prioritize and manage

deadlines; advanced computer literacy [Microsoft Office; Email; Video Conferencing etc.]

Work Environment

The employee will work as part of a team, as well as, interface with agencies and funders. The employee will spend significant portions of time in the office setting. This is a full-time position requiring 40 hours per week. Additional hours are occasionally required. Work generally occurs Monday through Friday between 8:00 a.m. and 6:00 p.m. This position cannot be performed fully remotely.

Conditions of Employment

• Provision of satisfactory references
• Completion of background investigation check and pre-employment drug screening
• Post-employment drug or alcohol tests upon reasonable suspicion of use
• Completion of HSN new employee orientation and ALL required paperwork prior to reporting to work.
• Compliance with all HSN Policies and Procedures.

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This job description is not intended to provide, and should not be construed as providing, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements essential for making fair and informed decisions about the job. Veterans and formerly homeless individuals are encouraged to apply.

Homeless Services Network of Central Florida [HSN] provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HSN complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.