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Operations Coordinator (Execution, Coordination & Workflow Support) - Volunteer Role
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Descrição
Operations Coordinator (Execution, Coordination & Workflow Support)
The Donovan’s Venom (501c3 Nonprofit)
Department: Operations
Location: Remote
Position Type: Volunteer Role
Reports To: Operations Manager / Director of Operations
Position Overview
The Operations Coordinator is responsible for supporting day-to-day operational activities, ensuring tasks, processes, and workflows are organized, tracked, and executed effectively.
This role focuses on coordination, communication, and follow-through—ensuring that projects move forward and operational processes run smoothly.
Operating at the intersection of execution, organization, and cross-functional coordination, this role is critical to maintaining efficiency and consistency across the organization.
Key Responsibilities
- Task & Workflow Coordination
- Track and manage tasks across teams
- Ensure assignments are clearly defined and followed through
- Support workflow organization
- Operational Support
- Assist with day-to-day operations
- Support execution of projects and initiatives
- Ensure operational processes are running smoothly
- Scheduling & Coordination
- Coordinate meetings, timelines, and deliverables
- Ensure alignment across team schedules
- Support calendar and activity management
- Communication & Follow-Up
- Facilitate communication between teams
- Follow up on tasks, deadlines, and deliverables
- Ensure accountability and clarity
- Documentation & Tracking
- Maintain trackers for:
- Tasks
- Projects
- Operational workflows
- Ensure accurate and up-to-date records
- Process Support & Consistency
- Follow established operational processes
- Support process consistency across teams
- Identify gaps or inefficiencies
- Cross-Functional Coordination
- Work with:
- Operations team
- Programs
- Marketing
- Technology teams
- Ensure alignment and coordination
- Problem Identification
- Identify operational issues or delays
- Escalate concerns as needed
- Support resolution of challenges
- Data & Reporting Support
- Assist with basic reporting and tracking
- Provide updates on task and project status
- Support operational visibility
- Organization & File Management
- Maintain organized documentation and files
- Ensure accessibility of information
- Flexibility & Support
- Provide support across multiple operational needs
- Adapt to changing priorities
- Continuous Improvement
- Identify opportunities to improve workflows
- Support process improvements
- Enhance operational efficiency
Volunteer Commitment Expectations
- Estimated Commitment: 10-15 hours per week
- Flexible schedule
- Participation in operations meetings required
- Fully remote
Minimum Qualifications
- 1–3 years of experience in:
- Operations support
- Administrative coordination
- Project coordination
- Strong organizational and time management skills
- Ability to manage multiple tasks
Preferred Qualifications
- Experience with:
- Task tracking tools (e.g., Google Sheets, project management tools)
- Experience in nonprofit or remote environments
Core Competencies
Organization & Coordination
- Manages tasks and workflows effectively
- Keeps operations structured
Execution & Follow-Through
- Ensures tasks are completed
- Maintains accountability
Communication
- Coordinates across teams
- Ensures clarity
Attention to Detail
- Maintains accurate tracking and documentation
- Avoids errors
Problem Solving
- Identifies issues early
- Supports resolution
Adaptability
- Adjusts to changing priorities
- Supports multiple needs
Work Environment
- Fully remote
- Collaborative operations environment
- Fast-paced and execution-focused
Important Disclaimer
This is a volunteer role.
We are onboarding individuals who are ready to contribute immediately.
Please only apply if you are prepared to begin within the next 14 days.
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Thank you for your interest in joining The Donovan’s Venom.
To be considered for this role, please ensure your application includes:
- A current resume
- Responses to all application questions (thoughtful and complete)
- A brief overview of your strategic experience and areas of impact
We encourage applicants to be intentional and specific in their responses, as this role requires a high level of strategic thinking and active contribution.
Important Considerations:
- This is a volunteer executive leadership role requiring consistent engagement
- Applicants must be able to begin within 14 days
- Incomplete or low-effort applications will not be considered
We are seeking individuals who are ready to contribute, build, and lead in real time.
