Nonprofit
Operations Coordinator (Execution, Coordination & Workflow Support) - Volunteer Role
Details
Description
Operations Coordinator (Execution, Coordination & Workflow Support)
The Donovan’s Venom (501c3 Nonprofit)
Department: Operations
Location: Remote
Position Type: Volunteer Role
Reports To: Operations Manager / Director of Operations
Position Overview
The Operations Coordinator is responsible for supporting day-to-day operational activities, ensuring tasks, processes, and workflows are organized, tracked, and executed effectively.
This role focuses on coordination, communication, and follow-through—ensuring that projects move forward and operational processes run smoothly.
Operating at the intersection of execution, organization, and cross-functional coordination, this role is critical to maintaining efficiency and consistency across the organization.
Key Responsibilities
- Task & Workflow Coordination
- Track and manage tasks across teams
- Ensure assignments are clearly defined and followed through
- Support workflow organization
- Operational Support
- Assist with day-to-day operations
- Support execution of projects and initiatives
- Ensure operational processes are running smoothly
- Scheduling & Coordination
- Coordinate meetings, timelines, and deliverables
- Ensure alignment across team schedules
- Support calendar and activity management
- Communication & Follow-Up
- Facilitate communication between teams
- Follow up on tasks, deadlines, and deliverables
- Ensure accountability and clarity
- Documentation & Tracking
- Maintain trackers for:
- Tasks
- Projects
- Operational workflows
- Ensure accurate and up-to-date records
- Process Support & Consistency
- Follow established operational processes
- Support process consistency across teams
- Identify gaps or inefficiencies
- Cross-Functional Coordination
- Work with:
- Operations team
- Programs
- Marketing
- Technology teams
- Ensure alignment and coordination
- Problem Identification
- Identify operational issues or delays
- Escalate concerns as needed
- Support resolution of challenges
- Data & Reporting Support
- Assist with basic reporting and tracking
- Provide updates on task and project status
- Support operational visibility
- Organization & File Management
- Maintain organized documentation and files
- Ensure accessibility of information
- Flexibility & Support
- Provide support across multiple operational needs
- Adapt to changing priorities
- Continuous Improvement
- Identify opportunities to improve workflows
- Support process improvements
- Enhance operational efficiency
Volunteer Commitment Expectations
- Estimated Commitment: 10-15 hours per week
- Flexible schedule
- Participation in operations meetings required
- Fully remote
Minimum Qualifications
- 1–3 years of experience in:
- Operations support
- Administrative coordination
- Project coordination
- Strong organizational and time management skills
- Ability to manage multiple tasks
Preferred Qualifications
- Experience with:
- Task tracking tools (e.g., Google Sheets, project management tools)
- Experience in nonprofit or remote environments
Core Competencies
Organization & Coordination
- Manages tasks and workflows effectively
- Keeps operations structured
Execution & Follow-Through
- Ensures tasks are completed
- Maintains accountability
Communication
- Coordinates across teams
- Ensures clarity
Attention to Detail
- Maintains accurate tracking and documentation
- Avoids errors
Problem Solving
- Identifies issues early
- Supports resolution
Adaptability
- Adjusts to changing priorities
- Supports multiple needs
Work Environment
- Fully remote
- Collaborative operations environment
- Fast-paced and execution-focused
Important Disclaimer
This is a volunteer role.
We are onboarding individuals who are ready to contribute immediately.
Please only apply if you are prepared to begin within the next 14 days.
Location
Associated Location
Please fill out this form
Thank you for your interest in joining The Donovan’s Venom.
To be considered for this role, please ensure your application includes:
- A current resume
- Responses to all application questions (thoughtful and complete)
- A brief overview of your strategic experience and areas of impact
We encourage applicants to be intentional and specific in their responses, as this role requires a high level of strategic thinking and active contribution.
Important Considerations:
- This is a volunteer executive leadership role requiring consistent engagement
- Applicants must be able to begin within 14 days
- Incomplete or low-effort applications will not be considered
We are seeking individuals who are ready to contribute, build, and lead in real time.
