Project Manager

Company Overview

Schultz & Williams (S&W) is a national consulting firm with a mission to help nonprofit organizations thrive. From fundraising strategy and direct response to strategic planning, marketing, staffing, and analytics, we offer a full suite of services tailored to the unique needs of mission-driven organizations. Headquartered in Philadelphia, we work with nonprofits of all sizes and sectors across the country, amplifying impact and building capacity where it matters most.

Position Summary

We are seeking a thoughtful, proactive, and highly organized Project Manager (PM) to join our team. Reporting to the Senior Project Manager, this role supports multiple consulting teams across our Development Consulting and Strategic & Business Planning practices. The PM will coordinate a portfolio of 8–10 client accounts, managing day-to-day logistics and communications for projects ranging from capital campaigns and fundraising programs to strategic plans and interim staffing engagements.

The PM is a linchpin on each project—ensuring clarity, accountability, and momentum from kickoff to completion. This is an exciting opportunity to work closely with a range of nonprofit organizations and contribute meaningfully to their growth, strategy, and sustainability. You'll have a voice at the table and the chance to deepen your understanding of fundraising, organizational planning, and the broader nonprofit landscape.

What You'll Do

Client & Project Coordination

• • Serve as a primary point of contact for clients and internal teams, ensuring exceptional service and consistent communication.
  • Build relationships with clients across nonprofit sectors, cultivating trust and clarity in every interaction.
  • Coordinate project timelines and deliverables to keep workstreams on track, on budget, and aligned with client goals.
  • Schedule and prepare for internal and external meetings, manage agendas, and follow up on next steps.
  • Present information clearly and professionally in both virtual and in-person settings.
  • Maintain high standards for confidentiality and professionalism at all times.

Project Management & Operations

• • Monitor multiple projects at once, anticipating needs, solving problems, and adapting to shifting priorities.
  • Create and maintain detailed project timelines and workflow tools.
  • Support data-related project work (e.g., handling Excel files, reviewing reports, formatting deliverables).
  • Help shape meeting agendas and document project decisions to support clear, aligned execution.
  • Organize information for internal and external audiences with precision and clarity.
  • Use technology to streamline communications and enhance client engagement.

Team & Firm Engagement

• • Actively contribute to S&W team discussions and knowledge sharing.
  • Support business development efforts by helping prepare proposals or presentation materials as needed.
  • Participate in marketing efforts by drafting content for social media, articles, or firm updates.
  • Engage in professional development opportunities and share learnings with colleagues.

Qualifications

Education & Experience

• • Bachelor’s degree completed or in progress.
  • 1–3 years of experience in a professional office, nonprofit, or consulting setting.

Skills & Mindset

• • Excellent communication skills—written, verbal, and visual.
  • Detail-oriented and highly organized, with a natural ability to manage complexity.
  • Client-centered, collaborative, and eager to learn.
  • Confident presenting information and comfortable in both leadership and support roles.
  • Tech-savvy, with working knowledge of Microsoft Office (especially Excel and PowerPoint); familiarity with Asana, Zoom, or CRM platforms is a plus.
  • Able to manage up, manage across, and stay composed under pressure.

Work Environment & Expectations

• • This is a hybrid position with the current expectation of working three days per week in our Center City Philadelphia office.
  • PMs must be available for in-person client or team meetings up to five days per week, as needed.
  • Occasional evening or weekend work may be required (e.g., to attend a client board meeting).
  • Some regional or national travel may be necessary for client engagements or conferences.