Billing Assistant (Virtual or Hybrid)

Cheshire Law Group is expanding its administrative team to add a part-time Billing Assistant.

Overview

Cheshire Law Group is a woman-owned law firm that exclusively represents nonprofit organizations as general counsel. The firm’s team works closely with a wide range of nonprofit clients, providing trusted advice and expert legal support.

We are seeking a detail-oriented and organized Billing Assistant to support our attorneys and administrative team with client invoicing, billing processes, and related administrative tasks. The ideal candidate enjoys working independently, takes pride in accuracy and efficiency, and values being part of a collaborative, mission-driven firm that supports the nonprofit community.

This position involves preparing and reviewing invoices, tracking billable time, coordinating with attorneys to ensure accurate billing, and maintaining client records. The ideal candidate will demonstrate strong attention to detail, professional communication skills, and comfort working with billing or accounting software.

This part-time role offers flexibility and may be remote, hybrid, or in-person. There is also the potential for this position to expand to full-time status in the future based on client needs, demonstrated abilities, and work performance.

Responsibilities:

Perform invoicing services, and client billing communications for the Firm:

• Enter Firm credit card client expenses each week and enter outside counsel/vendor client expenses so that these expenses are billed to clients promptly.
• Review non-client/Firm matters to ensure all billable time is transferred to a client matter to ensure all billable time is captured.
• Use the Firm’s style guide to review and markup (with copyedits) all time entries for client matters, so that time entries are consistent within and among multiple matters per client.
• Scan marked-up invoices for management’s review
• Send select invoices to attorneys for additional input as noted and follow up with attorneys to ensure these additional reviews are completed
• Generate final invoices and send digital invoices to clients
• As needed throughout the month
• Generate and internally distribute an Accounts Receivable (A/R) Aging report; send digital copies of unpaid invoices clients on the list.
• Communicate with the Director of Operations and Bookkeeper about any accounts payable and accounts receivable issues.
• Provide input and suggestions to improve billing policies and procedures.
• Upon request, generate and send invoices to third parties related to client projects.
• Annually send client-specific communications via MailChimp e-blast regarding rate increases

Skills & Experience Required

• Legal billing & professional services client experience.
• Highly proficient proofreader and editor.
• Skilled project manager (process-oriented and proactive problem-solver, who anticipates and quickly communicates issues).
• Excellent communication and interpersonal skills.
• Flexible; adaptable; learns new systems quickly.
• Positive, upbeat personality.
• Use of Clio and/or Caret (legal billing software) a plus.

Background check and screenings conducted according to relevant state and city laws are required after a candidate is selected. All interviews will be conducted virtually.

We value all candidates and appreciate the interest in our open opportunity and the Firm’s mission; however, at this time, we are only able to reach out to those candidates that most closely match our requirements. Please be sure to apply online to allow us to review your resume. Phone calls and direct messages are discouraged as it can slow down our application process.

Cheshire Law Group is an Equal Opportunity Employer that provides opportunities to all employees and all applicants for employment. The Firm prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are fully committed to the importance of diversity in the legal profession.

Cheshire Law Group is a for-profit law firm that exclusively serves nonprofit organizations, meeting the unique legal needs of the nonprofit sector by providing high-quality, affordable legal services. We seek systemic solutions and have long-term relationships with many of our clients. Nonprofit organizations of all types and sizes benefit from our role as "on call" general counsel, fulfilling all nonprofit corporation legal needs including crisis management and repositioning. The Firm is located in the Germantown neighborhood of Philadelphia in the historic Clarkson-Watson House, once headquarters of Thomas Jefferson and the U.S. Attorney General.

Cheshire Law Group is certified as a Woman-Owned Small Business (WOSB) by the Women’s Business Enterprise National Council (WBENC).

Learn more at www.cheshirenonprofitlaw.com.

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