Heartland Fund Finance Manager

Heartland Fund is seeking a Finance Manager. For a thoughtful, mission-driven professional, this position is an exciting opportunity to support new systems and processes in a rapidly growing grantmaking organization and ever changing compliance environment.

Heartland Fund’s Finance Manager supports the organization’s financial operations through accurate transaction processing, payroll administration, accounts payable support, cash receipts recording, and maintenance of complete financial records. We are seeking a detail-oriented, highly organized professional who can manage monthly accounting responsibilities, maintain accuracy across multiple processes, and support timely financial reporting and operational effectiveness. The successful candidate will be collaborative and able to manage priorities and deadlines in a remote work environment.

You will have an opportunity to help us enable equitable investment in rural communities, democracy, and climate solutions. This is a unique and dynamic position with opportunities for growth and impact as the Heartland Fund prepares to launch as an independent entity in 2027.

This is a remote position with a starting salary range of $79,900 - $94,000. The position includes a generous benefits package.

About the Organization

As a funder collaborative, the Heartland Fund scales investment, supports local leaders, and builds long-term partnerships with rural and Native organizations to create thriving places where rural working people can determine our own futures, strengthening the entire nation. Heartland's grantmaking and programmatic investments support rural people working to transform their lives and communities toward shared prosperity, a healthy climate, and stronger democracy. We invest in building local capacity for issue advocacy, community organizing, economic development and local jobs, climate solutions, civic engagement, and sustainable urban-rural coalitions. We prioritize racial justice in all aspects of our work. In addition to grantmaking, Heartland also supports rural leaders and organizations through convening, research, and communications and storytelling.

Heartland Fund has three programs:

• Rural Democracy expands nonpartisan civic participation and counters policies that harm our democratic institutions in places where rural action can define policy and democratic outcomes.
• Resource Rural (RR) mobilizes resources enabling rural communities to unlock public and private investment to create positive economic change in their communities.
• Rural Climate Partnership (RCP) supports hometowns across America to accelerate climate solutions and build healthy local economies.

Both RR and RCP programs help rural communities access public funding – through place-based technical assistance, local organizing, and a large-scale communications and narrative effort – to make a tangible difference in rural people’s lives and to advance climate mitigation and resilience.

Primary Duties & Responsibilities

The Finance Manager reports to the Finance Officer and works closely with internal staff, vendors, payroll providers, and other external partners to support accurate and timely financial operations. This role is responsible for day-to-day accounting functions, maintaining complete financial records, and helping ensure finance processes operate efficiently in a remote environment.

Accounting Operations

• Record financial transactions accurately and promptly in the accounting system.
• Prepare and post journal entries and allocations to support accurate financial reporting.
• Maintain complete, organized, and up-to-date financial records and supporting documentation.
• Assist with recurring accounting processes and support the accuracy of the general ledger.

Payroll Administration

• Process payroll accurately and on schedule.
• Maintain payroll-related records and supporting documentation.
• Assist with payroll reconciliations and help resolve payroll-related questions or discrepancies, as needed.

Accounts Payable & Expense Management

• Process grants payable and accounts payable invoices and help ensure timely and accurate payments.
• Set up and maintain vendor accounts and payment details
• Review and process credit card expense reports in accordance with organizational policies and procedures.
• Maintain documentation related to payables and employee expense reimbursements.
• Provide training to staff and vendors on how to use finance systems

Cash Receipts & Revenue Recording

• Review and post donations, cash receipts, and other incoming funds accurately and promptly, including those that sync in from integrated systems.
• Ensure receipts are recorded with appropriate coding and supported by complete documentation.
• Monitor Accounts Receivable and follow up as needed for delinquent accounts.
• Coordinate, as needed, to resolve discrepancies related to cash receipts or revenue entries.

Financial Controls & Reporting Support

• Assist with bank and account reconciliations and month-end close activities.
• Support the Finance Officer in maintaining internal controls and consistent financial processes.
• Prepare documentation and schedules to support audits, reporting requests, and other finance reviews.
• Identify opportunities to improve efficiency, accuracy, and consistency across finance workflows.

Ideal Candidate Profile

The ideal candidate is a detail-oriented, collaborative professional with at least five years of experience in nonprofit accounting, bookkeeping, finance, or related financial operations, who brings a strong understanding of accounting principles and financial recordkeeping. They can maintain accuracy and timeliness across multiple priorities.

Heartland Fund’s growing team takes pride in building an organizational culture rooted in learning, collaboration, racial justice, and a deep commitment to our mission. All staff are expected to provide leadership and vision to advance our mission, vision, and core strategies.

Qualifications

We realize that some great candidates may not have every single thing on this list. If you believe you would be a great fit for this role, we encourage you to apply.

Minimum

• Minimum of 5 years of professional experience in nonprofit accounting, bookkeeping, finance, or related financial operations
• Experience processing payroll, accounts payable, journal entries, expense reports, and cash receipts
• Strong understanding of basic accounting principles and financial recordkeeping
• Proficiency with accounting systems, spreadsheets, and standard business software
• Commitment to racial justice and equity
• Values learning and continuous growth
• Strong technology skills and ability to quickly learn a range of platforms such as Sage Intacct, Ramp, Monday, Slack, and Google Apps

Desired

• Experience in grantmaking organizations, multi-entity (501c3/c4), and/or collaborative funds
• Demonstrated experience working effectively with colleagues of diverse backgrounds and perspectives:
  • Appreciation of the diverse cultural traditions of rural people and places.
  • Excellent customer service and interpersonal skills.
  • Comfort working with a range of individuals in nonprofit organizations, government, foundations, and private sectors.
• Experience living and/or working in rural America is strongly preferred

Compensation & Job Design

This is a full-time, exempt position. The organization is virtual, and the position may work remotely from their home within the United States. The starting salary range is $79,900 - $94,000.

The comprehensive benefits package includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in a 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Full-time employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment. All employees of Windward are required to complete timesheets.

Heartland Fund is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Windward Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential.

Windward Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

The individual holding this position will also work part-time for a coordinated project, Rural Victory Fund, in Sixteen Thirty Fund, a 501(c)(4) organization, under a resource-sharing agreement between Windward Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund.

Windward participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

Travel Requirements

This position requires occasional travel within the United States.