Administrative Coordinator for Progressive Advocacy Non-Profit (ASAP Temporary)

Job Title: Administrative Coordinator for Progressive Advocacy Non-Profit (ASAP, Temporary)

Duration: April 1 through June (approximate)

Location: Hybrid- 2 to 3 days in the office in Washington, DC (Farragut North)

Hourly: $30/h

The Choice is excited to partner with a premier progressive non-profit that brings together hundreds of partners nationwide to drive voter mobilization, protect voting rights, and advance impactful policy through strategic, data-driven work.

We are seeking a highly organized, proactive, and adaptable Administrative Coordinator to provide temporary support to the Chief of Staff during a critical period. This role is central to ensuring the effectiveness of senior leadership, helping to manage priorities, streamline operations, and support the successful execution of initiatives. This is an excellent opportunity for someone who thrives in a fast-paced, mission-driven environment and is eager to contribute to impactful, high-level work.

Key Responsibilities

• Manage and strategically optimize calendar, ensuring alignment with top organizational priorities while proactively resolving scheduling conflicts.
• Partner closely with the Chief of Staff to triage incoming requests, anticipate needs, and make recommendations that support efficient decision-making and daily operations.
• Provide on-the-ground support for the organization’s annual summit in April in Washington, DC, assisting with logistics and real-time coordination.
• Coordinate logistics for high-level meetings and retreats led by the Executive Director and Chief of Staff, including planning, technical support, note-taking, and tracking action items.
• Process administrative requests such as timesheets and expense reports accurately and efficiently.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Collaborate effectively across departments to enhance coordination, strengthen operations, and support a culture of teamwork and excellence.
• Perform additional duties assigned to support leadership and organizational priorities.

Qualifications & Skills

• Minimum 2 years of administrative support preferably in a non-profit.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong judgment and problem-solving abilities, particularly in managing complex schedules and competing demands.
• High level of professionalism and discretion when handling confidential information.
• Flexibility, adaptability, and a proactive, solutions-oriented approach.
• Excellent interpersonal and communication skills, with the ability to work collaboratively across teams.
• Previous experience in administrative, operations, or coordination roles, ideally in a mission-driven or nonprofit setting.

Additional Requirements

• Demonstrated alignment with progressive values and commitment to mission-driven work.
• Availability to provide in-person support in Washington, DC for the April summit.