Administrative Coordinator (Higher Education/Public Health Association)

The Choice is managing the employment of an ASAP Administrative Coordinator role for our client- a higher education association in the public health space.

The schedule is 9 am to 5 pm with 1-hour unpaid lunch (35 hours/week). Onsite in DC office is required on Monday, Tuesday, Wednesday and Thursday with remote days on Friday. This is an open ended, contract position for at least 6 months, possibly longer.

The Administrative Coordinator will provide direct assistance to the organization’s Office of Learning.

The ideal candidate will have/will be:

• Completed Bachelor’s degree. Professional interest in higher education/public health highly preferred
• At least 2-3 years of relevant work experience- previous administrative/program support experience/association experience preferred

Job Duties:

• Assist with programs to include:
• Assist with setting up program meetings and communicating with members
• Prepare agendas and minutes
• Develop timelines for Fall October 2025 program
• Provide support to OL staff as needed
• Assist with member council meetings:
• Prepare the set-up of meetings, meeting agendas and minutes, utilizing Office 365, Teams Microsoft Office Suite, Zoom, and Adobe Acrobat
• Maintain effective file labelling and file sharing in the OL shared drive and SmartSheet (training provided)
• Assist with entries into SmartSheet and the Association Management System, Association Anywhere (training provided)
• Download data from Association Anywhere and Qualtrics (training provided)
• Assist in Continuing Education (CE) data collection
• Create an Excel spreadsheet with CE data by reviewing sources that will be provided.
• Provide suggestions on more streamlined approaches to data collection, analysis and display to assist with quality assurance of meetings, with report-out to staff and members.
• Other
• Assist with meeting and room scheduling as needed (internal and external meetings).
• Other tasks as assigned.

Salary: $25/hr

• Benefits: Available after first interview.