Administrative Coordinator for Professional Development Nonprofit (Part-time, Remote, Infrastructure)

The Choice is managing search for an Administrative Coordinator for our nonprofit client, a volunteer- run organization that supports emerging professionals in infrastructure through networking, professional development, and educational opportunities.

This is a part-time, primarily remote opportunity. It would be well-suited for a graduate student (nonprofit management or infrastructure studies ideally desired.) Strong preference for candidates based in the Washington DC or NY areas to occasionally attend organizational events.

The position will likely be around 15-20 hours a week initially and can be somewhat flexible. There is also a virtual standing meeting on Fridays from 11:30AM-12:30PM required.

The Administrative Coordinator will support day-to-day operations through administrative, communications, event, membership, and strategic planning activities.

Key Responsibilities

• Coordinate board and committee meetings, manage agendas, minutes, task tracking, document control, and cross-functional collaboration.
• Manage communications strategy, email campaigns, newsletters, social media, website updates, and marketing materials.
• Support planning and execution of virtual and in-person events, including registrations, logistics, vendor coordination, and event tracking.
• Assist with scholarship and fellowship programs, academic partnerships, job board maintenance, leadership development initiatives, and professional development communications.
• Maintain membership records, support onboarding, manage inquiries, and assist with CRM administration and member engagement.
• Support budgeting and financial operations through invoicing, expense reporting, reimbursements, payment coordination, and accounting system management.
• Provide operational, administrative, communications, membership, event, and financial support to advance organizational goals and member engagement.

Qualifications:

• Self-starter able to manage own time and tasks.
• Emotional intelligence to manage relationships both internal and external
• Experience with Microsoft Office and Google Suite.
• Strong project management skills.
• Experience with data management and CRM systems preferred. Experience with Glue Up specifically is a plus.
• Interest in large infrastructure projects is a plus.
• Experience in nonprofit management is a plus.
• Communications, web design (specifically SquareSpace), and social media experience a plus.
• Experience with Canva is a plus.