Sr. Payroll Analyst

ABOUT THE ROLE

The Sr. Payroll Analyst position is the liaison between the central payroll office the departmental payroll officers providing assistance in routine payroll functions. The Sr. Payroll Analyst reports to the Assistant Payroll Manager. This position is responsible for processing various payrolls, maintain employee payroll information, verifying newly hired employees' setup, MBTA Corporate program liaison, and assist in bank related transactions.

DUTIES & RESPONSIBILITIES:

The Senior Payroll Analyst is the liaison between departmental payroll officers, assisting them in routine payroll functions:

• Processing of various payrolls (i.e. weekly, monthly & quarterly)
  • Collect and review department timesheets for accuracy
  • Input timesheet data into internal HCM (PeopleSoft)
  • Proof and reconcile data entered in HCM
  • Reconciling payroll report totals to the summary report
  • Distribute payroll edit reports to departments
  • Sort and distribute payroll checks to appropriate departments
  • Distribute and collate payroll deduction reports with checks
  • Review/analyze gross total of payrolls processed
  • Review and assist retroactive pay calculations
  • Perform functionality testing of tax updates with internal HCM
• Maintenance of employee payroll information
  • Set-up mandatory and elected general deductions
  • Ensure changes and/or set-up of general deductions and wage garnishments have populated
  • Set-up and update employee federal and state payroll taxes
  • Worker’s Compensation set-up
  • Verify employee data update(s) (i.e. rate change, address change, cost center)
  • Employee banking information for direct deposit
• Responsible for collecting paysheets in a timely manner from various departments
• Verify newly hired employees’ payroll deductions and payroll taxes have been set-up
• Liaison with MBTA Corporate Program
  • Replace employee damage or loss t-pass
  • Distribution of monthly t-passes
  • Monthly updating and ordering of t-passes for over 300 employees
• Assist in bank related transactions
  • Place stop/void on checks
  • Transfer fund(s) to appropriate account
  • Replacement check processing for check(s) with stop placed on it.
  • Upload ARP bank
• Performs other related duties as required.

MINIMUM REQUIREMENTS:

• Accounting background, preferably bachelor’s degree in accounting a plus, business degree, and/or registered as a Certified Payroll Professional (CPP).
• The candidate must have strong organizational skills.
• Effective verbal and writing skills to communicate with departmental payroll officers and employees.
• Interpret and comprehend written and verbal communications
• Ability to multi-task and prioritize tasks.
• Ability to collaborate and be supportive with co-worker and work as a team
• Proficient with Microsoft Office (i.e. Excel, Word and Outlook)
• A minimum of 3 years’ experience with PeopleSoft HCM version 9.0 or above preferred.
• Satisfactory work record displaying overall employment, job performance, and experience.
• Position is considered essential, therefore available during declared emergencies when it affects the processing of payroll.

PHYSICAL DEMANDS:

• Requires occasional lifting of minimum of 10 pounds
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

• Office environment has fluorescent lighting, air conditioning, and noise level of moderately quite with rare occasion of moderately loud.

SUMMARY OF BENEFITS:

• Competitive benefits package including:
• Competitive health, dental, and vision insurance
• Vacation and Sick leave eligible
• Sick Incentive Pay Eligible
• 3 Personal days
• 14 Paid Holidays
• Management Allowance, $2700 year
• City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)

DOCUMENTS REQUIRED:

Please upload the below documents to complete your application:

• Resume
• Cover Letter