Organización sin fin de lucro
Part-Time Operations Manager at Amherst Media
Descripción
Descripción
Amherst Media is a fifty year-old non-profit dedicated to ensuring access and literacy in media across the town of Amherst. As the oldest running community television station in the country, Amherst Media has a long legacy of upholding democracy and representing a wide range of perspectives and voices.
We are currently a lean team of four, and seeking a highly organized, proactive part-time (20 hours/week) salaried Office Manager to work in person at our office at 101 University Dr, Amherst MA to support the overall operations of the organization. This is a critical role at a pivotal moment in our organization's growth. The right person will bring calm, system efficiency, and follow-through to a fast-moving environment.
What You’ll Do
Office Operations & Facilities
- Oversee the day-to-day operations of the office, ensuring a clean, organized, welcoming, and well-supplied work environment.
- Coordinate office equipment maintenance, repairs, and supply ordering.
- Maintain and organize shared digital and physical filing systems, ensuring records are accessible and up to date.
- Coordinate logistics for internal meetings, events, board meetings, and organizational gatherings.
Financial Systems
- Serve as organizational liaison between Amherst Media and external bookkeeper and accountant, providing documentation as needed.
- Implement & maintain invoicing system between Amherst Media and our program partners.
- Maintain Tracking systems for receipts and in-kind donations.
Technology & Organizational Systems
- Serve as the first point of contact for basic technology needs, coordinating with IT support as needed.
- Maintain and support organizational tools including Google Workspace, Slack, and project management platforms.
- Help onboard new staff to office systems and tools.
Human Resources & Administration
- Support HR administration, including offer letters, employee records, benefits enrollment, and compliance with labor regulations.
- Coordinate staff onboarding logistics
- Serve as liaison between Amherst Media and external HR/Payroll platform
- Support the Executive Director in maintaining organizational policies related to employment and staff operations.
Executive Director & Team Support
- Provide administrative support to the Executive Director, including scheduling, correspondence, and meeting preparation.
- Support coordination of organizational priorities, deadlines, and internal communications.
- Help plan and execute fundraising events and other program gatherings.
- Serve as a warm, reliable point of contact for staff, guests, and external partners on scheduled days.
- Help to maintain and update our CRM (Client Relationship Management Platform) including tracking donor contacts, gift history, outreach status, and follow-up schedules
- Assist in preparing materials for fundraising campaigns and appeals including narrative documents, assembling of images/videos, etc.
Compensación
- Flexible scheduling; we work around your availability within the 20 hours/week
- Meaningful work with a mission-driven team
- Partial benefits including unlimited sick time, matching 401k and PTO
Ubicación
B4
Cómo aplicar
Please send a resume and a brief letter (no more than one page) telling us why this role interests you and one example of a system or process you built or improved in a previous role. Send to: director@amherstmedia.org
Applications will be reviewed on a rolling basis. We encourage you to apply early.
Amherst Media is an equal opportunity employer. We welcome applicants of all backgrounds.
Not sure you meet all qualifications? Let us decide! Research shows that members of under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.
