Executive Assistant (Temporary)

Executive Assistant (Temporary)

About KIWA

KIWA is a multiracial worker center, with roots in the Korean democracy movement and racial and economic justice movements of the U.S. We organize mostly Latino and Korean workers in the retail and restaurant industries. Founded in 1992, the mission of KIWA is to build the power of immigrant workers and residents to transform our workplaces and communities, in Koreatown and beyond. Worker organizing is central to our theory of change. Our methods are workplace organizing, leadership development, policy innovation, civic engagement, affordable housing development, housing justice advocacy, services, and cultural change.

Overview

The Executive Assistant provides support to the Executive Director. The Executive Director has wide-ranging activities, including strategic, campaign, program, administrative, finance, and development responsibilities; manages organizational relationships; and serves as a spokesperson for the organization. The Executive Assistant will support the Executive Director in these functions: the position calls for a highly organized individual with strong writing and interpersonal skills, with the ability to be effective independently and with coworkers. This role also includes operations work. The Executive Assistant is a confidential employee; good judgment and discretion are essential qualities for this role.

This role is a temporary position with an anticipated 3-month term.

Roles and Responsibilities:

• Must be available to work in the office or at other sites. Remote work may be authorized on days when in-person work is not required, but the position requires availability for in-person work every day.
• Proactively coordinate the Executive Director's calendar,. Provide occasional assistance with travel arrangements.
• Coordinate meetings, prepare agendas and materials, arrange for refreshments, reservations, logistical planning, set-up and clean up for meetings and events, take notes.
• Manage documents requiring signatures and authorizations.
• Support ED in tracking data and preparing presentations and reports; manage electronic filing system
• Liaison between the ED and external partners & allies, board members, consultants, members, and staff as assigned.
• Provide support with administrative and operational support as needed
• Support the implementation of program work in which ED plays a significant role. Generate timelines and track expenses and progress. Conduct basic background research on assigned topics. Prepare summaries and presentations.
• Staff on behalf of ED at meetings as assigned.
• Drive ED and occasionally also materials and supplies when needed.

Skills, Knowledge, or Other Requirements

• 2+ years professional executive assistant experience.
• CA Driver license and vehicle in good working condition accessible whenever needed.
• Ability to work independently and within a team while maintaining a high level of efficiency and professionalism.
• Strong written communication skills, including in business email correspondence.
• Highly organized and excellent attention to detail.
• Very strong interpersonal skills and ability to build relationships with a wide variety of stakeholders, including KIWA members, staff, board, and external partners.
• Proven ability to handle confidential information with discretion.
• Proficiency with G-Suite (Mail, Calendar, Docs, Sheets, Slides), Microsoft Office (Excel, Word), and Slack.
• Commitment to social justice, particularly in the areas of labor, housing, and immigrant rights.
• Native-level fluency in English required; bilingual in Spanish or Korean a plus.
• Must be able to occasionally carry up to 30 lbs., walk up and down stairs safely, drive safely, and occasionally stand for several hours if needed.
• This position is in-person at the KIWA office.

Additional Information

• Reports to: Director of Operations
• Status: Hourly, part-time (30 hours/week), temporary, in-person
• KIWA is a unionized workplace. This role is not part of the bargaining unit.
• Compensation: $31.25/hour - $36.06/hour

KIWA is an equal opportunity employer and does not discriminate on the basis of race, gender identity, religion, color, sex, disability, sexual orientation or national origin.

To Apply

Apply using this link with cover letter, resume, and contact information for three references, including two supervisors, at least one of whom supervised your work as an executive assistant.

Start date: position is open immediately.

Deadline: Applications reviewed on a rolling basis. Position open until filled or canceled.