Finance & Operations Assistant

About Sierra Business Council

Sierra Business Council (SBC) is a 501(c)(3) nonprofit organization catalyzing and demonstrating innovative approaches and solutions to increase community vitality, economic prosperity, environmental quality, and social fairness in the Sierra Nevada region. Our goal is a sustainable region where the economy is vibrant, the land is thriving, and the communities offer opportunities for all.

Our company culture supports a passion for the environment, small businesses, advocacy, and the close‐knit communities that characterize the region.

Position Summary

As an integral part of the organization, the Finance and Operations Assistant provides support to the organization and VP of Finance & Operations through a range of administrative and accounting tasks including daily, weekly, monthly, and annual financial processes; human resources; IT oversight; program support; and office administration. This position requires an individual who is comfortable with following and applying established policies, procedures, and compliance requirements.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Accounting Processes:

• Review, verify, and process Accounts Payable invoices.
• Reconcile vendor statements.
• Review, verify, and process employee expense reimbursements.
• Audit and reconcile credit card statements and commercial buyer accounts.
• Dispute and/or resolve billing errors and erroneous charges including fraudulent credit card charges with vendors or issuing bank.
• Respond to vendor inquiries.
• Process and ensure timely delivery of vendor payments.
• Setup and Maintain vendor and subcontractor accounts and files including W-9’s, Certificates of Insurance, and verification of licenses.
• Assist with annual preparation of 1099’s.
• Process Accounts Receivable invoices and supporting documentation.
• Prepare grant/contract progress billing and required documentation as required.
• Maintain grant and contract files including grant and contract tracking as required.
• Process customer payments.
• Respond to customer inquiries.
• Prepare and post deposits.
• Process donations.
• Post in-kind donations.
• Process accruals, allocations, and adjusting journal entries as directed.
• Collect and review time records for accuracy and supervisory approval.
• Maintain accounting files and records including archiving and shredding.

Human Resources:

• Process payroll and appropriate payroll deductions, withholdings, and wage garnishments as required.
• Maintain personnel, payroll, and PTO records.
• Perform employee onboarding and offboarding.
• Oversee employee training schedules and re-certifications.
• Distribute organizational memos, policies, and notifications
• Monitor adherence to policies and identify potential compliance issues.

Program Support:

• Compile reports and summaries of department/program/project activity and grant billing as requested.
• Assist with administrative needs and provide logistical support: preparation of mailings including thank you letters, meeting setup, travel accommodations, equipment, and supplies, etc.

General Administrative:

• Interface with the public, visitors, and vendors.
• Document organization and filing.
• Oversee phone system.
• Order and maintain supply inventory.
• Oversee janitorial service and maintenance, cleanliness of office.
• Pick up and process mail and deliveries.
• Maintain Organizational calendar.
• Maintain office equipment including inventory.
• Liaison between staff and IT including assisting staff with technical needs.
• Manage tenant relationship.
• Coordinate staff meetings and activities.

Position overview is not construed to be an exhaustive statement of duties, responsibilities, or requirements. Employee may be required to perform other duties and special projects as assigned.

PREFERRED SKILLS & QUALIFICATIONS:

• High School Diploma or equivalent. Bachelor’s degree preferred.
• 1 - 2 years of accounting clerk and administrative experience.
• Experience with QuickBooks preferred.
• Proficiency in Microsoft Office Suite.
• Ability to use standard office equipment (computer, phone, virtual fax, copier, printer, scanner, etc).
• Excellent time management and organizational skills with ability to meet or exceed deadlines.
• High attention to detail.
• Strong problem-solving abilities and resourcefulness in handling challenges.
• Excellent professional verbal and written communication skills.
• Must possess strong interpersonal skills and have the ability to maintain positive and supportive working relationships with individuals at all organizational levels.
• Ability to work independently as well as with a team, to learn on the job, and to be flexible/adaptable.
• Must be able to adhere to internal control and organizational policies and procedures with a commitment to ensuring consistent and compliant operations.
• Must have the ability to maintain confidentiality and integrity of sensitive information including financial data.
• Proficient in Microsoft Office Suite (Excel, Work, PowerPoint) and experience with or capability of learning grant and contract management software.

EMPLOYMENT REQUIREMENTS:

• A pre‐employment background screening will be performed.
• Must be able to provide proof of eligibility to work in the U.S.

PHYSICAL REQUIREMENTS:

• Must be able to perform essential functions of the job satisfactorily.

TO APPLY:

Please email your cover letter and resume to careers@sierrabusiness.org with the position title in the subject line.

Sierra Business Council is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor. We celebrate diversity and are committed to creating an inclusive environment for all employees.