Bookkeeper

YWCA is on a mission.

Founded in 1929, the YWCA White Plains & Central Westchester has been at the forefront of change for our community.

We are dedicated to promoting peace, justice, freedom and dignity for all.

Our work focuses on three signature areas:

Empowerment & Economic Advancement: We work to address the unique needs of those living in poverty and strive for outcomes that increase emotional and economic self-sufficiency. We provide women with economic empowerment programs annually with our GEMS, Women’s Residence, Childcare Programs, and more.

YWCA also has an ongoing commitment – truly, a mandate of our mission – to provide leadership development opportunities to our community.

Health & Wellness: We provide over 7,500 children and families with health and wellness programs annually with our Aquatics Programs, Gymnastics Programs, Courthouse and Supervised Visitation Programs, Services for People with Developmental Disabilities, Health Resources and more.

Justice: YWCA’s approach to justice goes beyond changing hearts and minds. We strive to transform communities, systems, and public policy.

For more than 90 years, our YWCA has been making a difference in the lives of women, children and families in White Plains and Westchester.

Our mission is real, genuine, and authentically pursued by the entire staff. We are positioned for IMPACT!

If this sounds interesting to you…keep reading!

The YWCA White Plains & Central Westchester is looking to hire a qualified candidate for the position of Bookkeeper in our Finance Department at 515 North Street White Plains, 10605.

Job Summary

Reporting to the Chief Financial Officer (CFO), the Bookkeeper is a highly detail-oriented and organized individual who will manage our financial records, oversee accounts (both payables and receivables), and assist the CFO to ensure the accuracy of all general financial data. This role will also be required to post journal entries and reconcile diverse financial statements.

Key Responsibilities

Data Management and Cross-departmental Activities

• Maintain accurate financial records by tracking daily transactions and ensuring compliance with financial regulations.
• Process accounts payable and receivable, including invoicing and payment processing.
• Assist with the management of all grant requirements.
• Support fundraising activities by regularly reconciling donations and gifts received from donors of all kinds.
• Provide support during audits by preparing necessary documentation and reports.
• Collaborate with other departments to ensure accurate and timely financial reporting.
• Provide guidance and training on accounts payable and receivables.

Financial Reporting

• Distribute appropriate monthly/quarterly/annual reports.
• Create ad hoc reports as needed by program directors and YWCA Leadership.
• Assist in preparing budgets and forecasts.
• Monitor and manage expense reports, purchase orders, and any related cash transactions.
• Oversee the financial components of grant management, including ensuring compliance with grant requirements, monitoring expenditures, and preparing financial reports as needed

Essential Experience:

• Bachelor’s degree required in accounting or equivalent area of study
• 5 years of related experience
• Minimum of 1-2 years working in a multi-program based non-profit organization preferred

Licensing and/or Certifications:

• Valid Notary Public certification preferred

Key Attributes:

• Proficiency in accounting software (e.g., Daxko, NetSuite) and Microsoft Office Suite (especially Excel).
• Solid understanding of basic accounting principles and financial reporting.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage confidential information with integrity.
• Ability to communicate clearly and listen attentively.
• Adept at maintaining professional relationships with internal staff and external clients.
• Ability to multi-task while maintaining a high degree of accuracy
• Ability to exercise strong judgment when overseeing confidential financial materials.
• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made per The Americans with Disabilities Act (ADA) to perform the essential responsibilities and functions of the job.

• Unless reasonable accommodations are made, while performing this job the staff member shall:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Environmental Demands:

The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive:

• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air conditioned and ventilated facilities.
• Function in a workplace that is usually moderately noisy but that can be very noisy at times.

Benefits

Vacation, Safe and Sick Leave, Personal Time Off, Parental Leave, Medical, Dental and Vision Coverage, a Health Reimbursement Account (HRA), Healthcare and Dependent Flexible Spending Accounts (FSAs), Life Insurance, Pet Insurance, Employee Discounts, 403b and more.

The YWCA also offers the Retirement Fund, one of the first pension plans for women, predating Social Security!

General Acknowledgement:

The employee is expected to adhere to all program policies, is expected to maintain ethical conduct and standards in accordance with the YWCA employee handbook and is to function as a role model in the adherence to the YWCA mission.

The Last Word…

The YWCA White Plains & Central Westchester is a dynamic organization on a mission to promote peace, justice, freedom and dignity for all. Each week over 4,000 women, children and their families are served through our childcare, nursery school, after-school, summer camp, athletic and mission-based programs. In addition, the YWCA provides a home for 193 low-income women at our Residence.

The YWCA White Plains & Central Westchester is an Equal Opportunity Employer. We encourage people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.

YWCA is on a mission.

Founded in 1929, the YWCA White Plains & Central Westchester has been at the forefront of change for our community.

We are dedicated to promoting peace, justice, freedom and dignity for all.

Our work focuses on three signature areas:

Empowerment & Economic Advancement: We work to address the unique needs of those living in poverty and strive for outcomes that increase emotional and economic self-sufficiency. We provide women with economic empowerment programs annually with our GEMS, Women’s Residence, Childcare Programs, and more.

YWCA also has an ongoing commitment – truly, a mandate of our mission – to provide leadership development opportunities to our community.

Health & Wellness: We provide over 7,500 children and families with health and wellness programs annually with our Aquatics Programs, Gymnastics Programs, Courthouse and Supervised Visitation Programs, Services for People with Developmental Disabilities, Health Resources and more.

Justice: YWCA’s approach to justice goes beyond changing hearts and minds. We strive to transform communities, systems, and public policy.

For more than 90 years, our YWCA has been making a difference in the lives of women, children and families in White Plains and Westchester.

Our mission is real, genuine, and authentically pursued by the entire staff. We are positioned for IMPACT!

If this sounds interesting to you…keep reading!

The YWCA White Plains & Central Westchester is looking to hire a qualified candidate for the position of Bookkeeper in our Finance Department at 515 North Street White Plains, 10605.

Job Summary

Reporting to the Chief Financial Officer (CFO), the Bookkeeper is a highly detail-oriented and organized individual who will manage our financial records, oversee accounts (both payables and receivables), and assist the CFO to ensure the accuracy of all general financial data. This role will also be required to post journal entries and reconcile diverse financial statements.

Key Responsibilities

Data Management and Cross-departmental Activities

• Maintain accurate financial records by tracking daily transactions and ensuring compliance with financial regulations.
• Process accounts payable and receivable, including invoicing and payment processing.
• Assist with the management of all grant requirements.
• Support fundraising activities by regularly reconciling donations and gifts received from donors of all kinds.
• Provide support during audits by preparing necessary documentation and reports.
• Collaborate with other departments to ensure accurate and timely financial reporting.
• Provide guidance and training on accounts payable and receivables.

Financial Reporting

• Distribute appropriate monthly/quarterly/annual reports.
• Create ad hoc reports as needed by program directors and YWCA Leadership.
• Assist in preparing budgets and forecasts.
• Monitor and manage expense reports, purchase orders, and any related cash transactions.
• Oversee the financial components of grant management, including ensuring compliance with grant requirements, monitoring expenditures, and preparing financial reports as needed

Essential Experience:

• Bachelor’s degree required in accounting or equivalent area of study
• 5 years of related experience
• Minimum of 1-2 years working in a multi-program based non-profit organization preferred

Licensing and/or Certifications:

• Valid Notary Public certification preferred

Key Attributes:

• Proficiency in accounting software (e.g., Daxko, NetSuite) and Microsoft Office Suite (especially Excel).
• Solid understanding of basic accounting principles and financial reporting.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage confidential information with integrity.
• Ability to communicate clearly and listen attentively.
• Adept at maintaining professional relationships with internal staff and external clients.
• Ability to multi-task while maintaining a high degree of accuracy
• Ability to exercise strong judgment when overseeing confidential financial materials.
• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made per The Americans with Disabilities Act (ADA) to perform the essential responsibilities and functions of the job.

• Unless reasonable accommodations are made, while performing this job the staff member shall:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Environmental Demands:

The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive:

• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air conditioned and ventilated facilities.
• Function in a workplace that is usually moderately noisy but that can be very noisy at times.

Benefits

Vacation, Safe and Sick Leave, Personal Time Off, Parental Leave, Medical, Dental and Vision Coverage, a Health Reimbursement Account (HRA), Healthcare and Dependent Flexible Spending Accounts (FSAs), Life Insurance, Pet Insurance, Employee Discounts, 403b and more.

The YWCA also offers the Retirement Fund, one of the first pension plans for women, predating Social Security!

General Acknowledgement:

The employee is expected to adhere to all program policies, is expected to maintain ethical conduct and standards in accordance with the YWCA employee handbook and is to function as a role model in the adherence to the YWCA mission.

The Last Word…

The YWCA White Plains & Central Westchester is a dynamic organization on a mission to promote peace, justice, freedom and dignity for all. Each week over 4,000 women, children and their families are served through our childcare, nursery school, after-school, summer camp, athletic and mission-based programs. In addition, the YWCA provides a home for 193 low-income women at our Residence.

The YWCA White Plains & Central Westchester is an Equal Opportunity Employer. We encourage people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.