Digital Project Coordinator

Reporting to the Director & CEO and working closely with Head of the Modern Library and Head of Prints and Photographs, the Digital Projects Coordinator will manage the end-to-end processing of digital materials for public access. Working closely with the photographer, the coordinator will oversee the capture of archival material, the post-production, metadata creation, quality control, and ingestion into the digital asset management system (DAMS). The coordinator will also participate directly in the digitization of collection materials, including operating camera equipment to create high-quality digital images. This is a hands-on role ideal for someone with experience in digitization and an interest in digital preservation workflows. The position is grant funded for one year.

Key Responsibilities

• Operate camera and imaging equipment to digitize a range of archival and library materials.
• Collaborate with the photographer to ensure consistent imaging standards and workflows.
• Conduct post-capture processing, including editing, cropping, color correction, and file preparation.
• Create and edit metadata according to institutional and national standards.
• Ingest digital assets and metadata into the DAMS.
• Define, design, and maintain organized digital file structures and documentation.
• Perform quality control checks on images and metadata to ensure accuracy and consistency.
• Prepare project updates and assist with grant-related documentation.
• Stay current with digitization best practices and preservation standards.
• Coordinate with curatorial, conservation, and other departments as needed.
• Perform other duties related to digital projects as assigned.

Required Qualifications

• Master’s degree in Library Science, Information Science, Archival Studies, Photography, or a related field; or equivalent experience.
• Prior experience in a library, archive, or museum digitization project.
• Hands-on experience with digitizing archival or paper-based materials using photography.
• Knowledge of metadata standards such as Dublin Core, MARC, or EAD.
• Familiarity with camera equipment, lighting, and digitization workflows.
• Proficiency with Adobe Photoshop, Lightroom, and Bridge or equivalent imaging software.
• Experience with metadata creation and DAMS (e.g. CONTENTdm, Archipelago)
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.

Preferred Qualifications

• Experience handling rare or fragile archival materials.
• Familiarity with FADGI guidelines or other digitization standards.
  • Coding capabilities preferred.
  • Experience with tab-delimited files preferred.
• Knowledge of rights management and copyright issues related to digital surrogates preferred

Physical Requirements

• Ability to handle delicate materials safely
• Ability to perform tasks requiring standing, sitting, or fine manual work for extended periods

About the Hispanic Society Museum & Library

The Hispanic Society Museum & Library was founded in New York City in 1904 with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán; Latin American paintings

by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts. Recent additions include works by Jose Clement Orozco and Pablo Picasso.

EEO Statement

The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

• Salary range is estimated between $70,000 and $80,000 commensurate with experience.
• Benefits that are required by federal, state or NYC law.