Administrative Coordinator

The Interfaith Center of New York (ICNY) works to overcome prejudice, violence, and

misunderstanding by activating the power of the city’s grassroots religious and civic leaders and

their communities. Our goal is to create understanding and respect among the city’s immigrant

and grassroots religious leaders and their communities, as well as to encourage civic

participation. Together, we address the city’s shared social concerns. For further information, go

to www.interfaithcenter.org.

Job Summary for: Part-time Administrative Coordinator

Skills and Experience: The part-time Administrative Coordinator should have experience in

office management/administration. He/she/they should have the ability to manage multiple

assignments under deadlines, take direction from supervisor and senior colleagues alike, take

independent action/initiative when appropriate, and be comfortable working in a small office

environment. The ideal candidate should have strong organizational and editing skills, a strong

working knowledge of Microsoft Office (Word, Outlook, SharePoint, and Excel), familiarity

with Salsa or similar CRM database solutions, familiarity with social media platforms and other

online systems/platforms (design platforms like Adobe/Canva would be a plus), familiarity with

managing and troubleshooting software and computer equipment and experience interacting with

technology providers, experience assisting departments such as finance and HR, as well as

experience with sending large mailings and dealing with vendors. Reliability, attention to detail,

ability to work effectively under deadline pressure, and a deep respect for religious/cultural

diversity are all a must. This position reports to the Director of Development.

Hours: Part Time 25 hours/week (typical week = 6 hours a day, 4 days in office, with some

remote and/or evening work, pending time of year)

Salary: $25/hr

Start Date: August 1st, 2025

Job Description:

(i) Act as first point of contact for organization, e.g. offer light reception duties such as

answering the phone, welcoming guests, and replying to general request for information

(ii) Maintain vendor relationships e.g. water fountain provider, printer company, landlord

(iii) Track and update office inventory, place orders as needed for events, keep public areas

guest-ready

(iv) Facilitate staff meetings and send reminders in follow up

(v) Update website (e.g. adding and removing events) and compile events with images and

links for a monthly newsletter (using Salsa HQ)

(vi) Coordinate and update staff calendar

(vii) Monitor mailboxes on site and at post office.

(viii) Oversee annual audit by acting as liaison to accounting consultant, staff, and auditors

(ix) Maintain insurance policies (e.g. board, health) and stay up to date with NY State Laws

(x) Monitor expenses and create outgoing payments/reimbursements

(xi) Post on social media channels and monitor for reposts, replies, or other actions as needed

(xii) Record and track incoming donations (in Salsa CRM), create and file acknowledgement

letters

(xiii) Reserve meeting rooms, organize catering, and oversee printed materials for

meetings/events including four board meetings per year

(xiv) Onboard and off-board interns and employees as needed e.g. server access, handbook

(xv) Assist with 3,000-piece mailings 2x a year for an Appeal (Oct) and Gala (June)

(xvi) Take on occasional projects (past examples include overseeing the website’s redesign

with outside consultants, helping with a database update, and moving items out of a

storage unit)

To apply send a current resume and cover letter to info@interfaithcenter.org with

“Administrative Coordinator” in the subject line of your email. Applications must include a

cover letter as an attachment for consideration.