Administrative Assistant

We are seeking an organized, tech-savvy Administrative Assistant to support our Executive Director.

Position Summary

The Administrative Assistant provides administrative and data support to the Executive Director. Mostly working from home on a flexible schedule however some in person meeting is required. Applicant must be mobile in order to commute to Irvine at least twice a week in order to collect mail.

Donor Management

• Collect and process mail from the organization’s PO Box in Irvine on a weekly basis.
• Accurately enter, update, and maintain donor and gift records in the donor database, ensuring confidentiality at all times.
• Process donations and generate acknowledgment and thank-you letters in a timely manner.
• Maintain ongoing communication with donors to support strong relationships.

Fundraising

• Assist with fundraising events, including pre-event planning and day-of event support.
• Manage check deposits and maintain accurate digital and paper-based fundraising records.

Administrative Support

• Track expenses and assist with monthly accounting processes.
• Provide general administrative support as needed.

Qualifications and Preferred Skills:

• Strong attention to detail and organizational skills
• Non Profit Experience is preferred.
• Experience with donor databases such as Donor Perfect and Constant Contact is preferred
• Proficiency in Google Docs and Excel
• Ability to handle confidential donor information with professionalism
• Prior nonprofit or fundraising experience
• Basic research skills and data analysis
• Strong written and verbal communication skills

Proficient in Spoken and Written English