Program Coordinator

Reporting to: Senior Program Director

Status: Full-time / 40 hours per week/ Non-exempt

Location: Hybrid: Virtual and onsite; 2-3 days a week in person

Salary Range: $55,000-$60,000/yr

About PASE

The Partnership for After School Education (PASE) is a child-focused organization that promotes and supports quality afterschool programs, particularly those serving young people from underserved communities. We do so by working with the adults in children’s lives, ensuring they are prepared, trained, and capable of providing high-quality services.

For 30 years, PASE has helped the dedicated individuals who work in afterschool programs gain and develop the skills they need to provide high-quality, content-rich programmatic experiences to youth in out-of-school time, building a stronger and more resilient afterschool field. As a network leader, PASE collaborates with hundreds of community-based organizations, corporate partners, and higher education, governmental, and philanthropic institutions. Through these partnerships, PASE is able to provide the more than 1,600 community-based organizations in our network with the support they need to provide the 500,000 young people in New York City’s afterschool programs with the opportunities they deserve.

Afterschool transforms young people’s lives. PASE transforms afterschool. Consider joining a team committed to building a brighter future for the young people of New York City.

Position Overview

The Program Coordinator is responsible for overseeing core training initiatives for early-mid career youth development professionals, provides coordination and logistical support for programming events and cohorts, and manages data and reporting for the program team.

What You’ll Do...

Key Responsibilities:

Program Coordination (50% of time):

• Coordinate and oversee professional development trainings for early to mid-career professionals.
• Build and maintain partnerships with consultants and afterschool professionals.
• Enter and analyze attendance and evaluation data.

Reporting, Document Management, and Organization (25% of time):

• Maintain organized program files and documentation systems so staff can easily access materials, and ensure program records remain accurate and up to date.
• Track program participation, attendance, and engagement in Salesforce to ensure reliable data for reporting and program evaluation.
• Maintain current contact lists and participant records to support effective communication and program outreach.
• Support with cohort attendance tracking and communication outreach

Event and Network Coordination (25% of time):

• Provide on-site or virtual support during events (e.g. annual gala, conferences, trainings, workshops), including participant check-in and troubleshooting logistics, to ensure programs and events run efficiently and seamlessly.
• Manage event registration, materials preparation, and participant communications to ensure smooth event planning and implementation.
• Assist with post-event documentation and communications to support program evaluation and follow-up engagement.
• Attend and report back on community and network meetings as required.

Qualifications

• Minimum of 3 years of related professional experience, including coordinating programs or projects.
• Familiarity with NYC afterschool ecosystem strongly preferred
• Strong organizational skills with meticulous attention to detail
• Ability to work collaboratively on multiple projects
• Proactive attitude with a willingness to take on new tasks and challenges
• Excellent written and verbal communication skills
• Strong relationship-management skills across a wide range of stakeholders
• Proficiency in Microsoft Office Suite or equivalent software, and familiarity with or willingness to learn MailChimp, Canva, JotForm, Eventbrite, content management systems, and Salesforce.

What We Offer

• Employer paid medical insurance plan
• Dental, vision, and life/disability insurance offered
• 403(b) retirement plan with employer match
• Generous paid time off policy including 15 vacation days that increase after 5+ years of service, sick days and personal days
• Paid time off between Christmas and New Year’s Day
• $500 annually towards Professional Development