Office Coordinator

Office Coordinator

STATUS: Full-time, Non-exempt

REPORTS TO: Director of Communications

ABOUT: FirstPres Church of Hayward (FPCH) is a historic congregation and missional community striving to love our world well. Guided by our core beliefs and a commitment to anti-racist practices, we seek to fulfill our mission by serving our community through our four areas of ministry: Community Outreach (homeless shelters, food pantry, Recovery Cafe, and more), Church Life (congregational ministry engagement), HGG Childcare Center, and The Chabot Theater.

DESCRIPTION: The Office Manager will play a key role in supporting the daily operations of FirstPres Hayward. This position requires strong organizational skills, a welcoming presence, and a commitment to serving diverse communities. This position will be expected to spend part of each day at HGG Childcare Center (same campus).

RESPONSIBILITIES:

Office Management

• Serves as the “first face” of FirstPres, in person and on the phone, greeting community members and visitors and directing them as needed.
• Maintains all office processes, policies, and procedures.
• Receives and processes all mail and deliveries.
• Receives and directs all donation deliveries and dropoffs.
• Manages office volunteers and tasks with appropriate assignments.
• Maintains all organizational calendars.
• Receives, communicates, and manages all building use requests.
• Manages and maintains the congregational database (Planning Center).
• Supports the administrative functions of the church, including but not limited to the purchase of office furniture, maintaining equipment and supplies, and direction of administrative workflow (printing, publishing, and mailings).
• Organizes and maintains the main office area and related storage supply areas.

IT Support

• Supports staff with basic IT needs, and liaisons with IT support as needed.
• Supports Director of Communications with device management.

QUALIFICATIONS

• High school diploma or equivalent.
• 2+ years of experience in administrative support.
• Proficiency in Microsoft Office, Google Suite, and ability to learn data systems.
• Strong interpersonal and organizational skills.
• Ability to maintain professional boundaries.
• Teachable spirit and ability to work well in diverse teams.
• Bilingual (English/Spanish) preferred.

EXPECTATIONS:

• Possess a heart for the under-resourced members of our community.
• Demonstrate a commitment to diversity in every way, including the inclusion of LGBTQ peoples, and anti-racist practices.
• Have an understanding of and an appreciation for the beliefs and practices of the Presbyterian Church (USA).

Medical, Dental, and Vision Insurance

403(b) Retirement Plan

Paid time off

Flexible schedule

Bilingual (English/Spanish) preferred