Executive Assistant/Bookkeeper

The Executive Assistant & Bookkeeper provides high-level administrative support to the Executive Director while managing day-to-day bookkeeping and financial recordkeeping for the organization. This role is essential to the smooth operation of our programs and requires a detail-oriented, organized, and mission-aligned professional who is comfortable working in a small nonprofit environment. In addition to supporting payments and financial processing, this position will assist the Executive Director in administrative needs across teams.

Key Responsibilities

Executive & Administrative Support

• • Provide direct administrative support to the Executive Director, including calendar management, meeting coordination, and correspondence
  • Prepare agendas, take meeting notes, and assist with board and committee meetings
  • Maintain organized digital and physical files, including contracts, grants, and organizational records
  • Serve as a point of contact for board members, donors, artists, and community partners
  • Assist with logistics for literary events, workshops, and public programs
  • Support special projects and general office operations as needed

Bookkeeping & Financial Administration

• • Record and categorize income and expenses, including grants, donations, and program revenue
  • Manage check schedules for contractors and manuscript consultants
  • Process invoices, reimbursements, and artist payments
  • Track restricted and unrestricted funds in accordance with nonprofit accounting standards
  • Support budget tracking and prepare financial reports for the Executive Director and Board
  • Coordinate with external accountant or CPA for audits, 990 filings, and year-end close

Qualifications

• • Bookkeeping or accounting experience, preferably in a nonprofit setting
  • Familiarity with nonprofit accounting practices and fund tracking
  • Strong organizational skills and attention to detail
  • Excellent communication skills and professional judgment
  • Ability to manage confidential information with integrity

Preferred Qualifications

• • Experience working in arts, culture, or literary organizations
  • Knowledge of Chicago’s nonprofit or arts community
  • Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field
  • Experience supporting a board of directors

How to Apply

Please submit a resume and a brief cover letter describing your interest in literary arts and relevant administrative experience to info@storystudiochicago.orgThe Executive Assistant & Bookkeeper provides high-level administrative support to the Executive Director while managing day-to-day bookkeeping and financial recordkeeping for the organization. This role is essential to the smooth operation of our programs and requires a detail-oriented, organized, and mission-aligned professional who is comfortable working in a small nonprofit environment. In addition to supporting payments and financial processing, this position will assist the Executive Director in administrative needs across teams.

Key Responsibilities

Executive & Administrative Support

• • Provide direct administrative support to the Executive Director, including calendar management, meeting coordination, and correspondence
  • Prepare agendas, take meeting notes, and assist with board and committee meetings
  • Maintain organized digital and physical files, including contracts, grants, and organizational records
  • Serve as a point of contact for board members, donors, artists, and community partners
  • Assist with logistics for literary events, workshops, and public programs
  • Support special projects and general office operations as needed

Bookkeeping & Financial Administration

• • Record and categorize income and expenses, including grants, donations, and program revenue
  • Manage check schedules for contractors and manuscript consultants
  • Process invoices, reimbursements, and artist payments
  • Track restricted and unrestricted funds in accordance with nonprofit accounting standards
  • Support budget tracking and prepare financial reports for the Executive Director and Board
  • Coordinate with external accountant or CPA for audits, 990 filings, and year-end close

Qualifications

• • Bookkeeping or accounting experience, preferably in a nonprofit setting
  • Familiarity with nonprofit accounting practices and fund tracking
  • Strong organizational skills and attention to detail
  • Excellent communication skills and professional judgment
  • Ability to manage confidential information with integrity

Preferred Qualifications

• • Experience working in arts, culture, or literary organizations
  • Knowledge of Chicago’s nonprofit or arts community
  • Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field
  • Experience supporting a board of directors

How to Apply

Please submit a resume and a brief cover letter describing your interest in literary arts and relevant administrative experience to info@storystudiochicago.org