Administrative Assistant, Construction and Real Estate Development

You love being the eye of the storm, keeping track of everything and making sure everyone in your department has what they need when they need it. You want to be part of something you can be proud of, where you know you’re making people’s lives better.

Habitat for Humanity Greater Boston has an opportunity for an organizer with initiative to take control of all of the administrative processes related to construction and real estate development. You will help us streamline processes so that we can help more people make the move to homeownership.

• Pay Range: $25 - $30/hour
• Full-Time, 7:30am – 3:30pm
• Hybrid work schedule; occasional evening or weekend work

Key responsibilities will include the following:

• Provide direct administrative support to senior department staff on pre-construction and permitting, Interdepartmental projects, and other administrative areas.
• Act as primary point of contact and communication channel for department via phone and email.
• Assist in creating administrative policies and procedures for the department.
• Administer subcontractor procurement process and manage documentation and filing of all relevant paperwork.
• Track proposals, milestones, invoices, and payments from subcontractors.
• Update and manage contact lists of all potential and active subcontractors.
• Track subcontractor documents and manage renewal.
• Track staff training and license requirements and ensure that they are renewed timely.
• Prepare invoices and statements for approval.
• Manage agenda and minutes for department staff meetings and other large meetings, including occasional external evening meetings (most are virtual).
• Coordinate and track onboarding for new department staff.
• Format and organize data, letters, and other documents for submittal to external parties.
• Maintain strict confidentiality regarding privileged and personal information.

Our ideal candidate will have the following qualifications:

• Minimum three years’ experience in administration, preferably in construction or a nonprofit
• High school diploma or equivalent
• Commitment to Habitat for Humanity Greater Boston’s mission, vision, and core values.
• Exceptional organizational skills and ability to prioritize workload
• Excellent communication and interpersonal skills, ability to work with various stakeholders
• Proficiency in Microsoft Office 365, demonstrated ability to utilize Microsoft Excel to organize and present data, successful experience learning and using new software applications

Habitat for Humanity Greater Boston provides a competitive pay and benefits package, a supportive environment, and room to grow with this growing organization.

Please send your resume to hiring@habitatboston.org. For priority attention, please provide a resume and cover letter and salary expectations.

About Habitat for Humanity Greater Boston:

Habitat for Humanity Greater Boston is dedicated to building simple, low-cost homes in partnership with low-moderate income families who need decent and affordable housing. We believe homeownership is a transformational tool in promoting equity and helping families and communities maintain stability. Habitat for Humanity Greater Boston is an independent affiliate of Habitat for Humanity International.

Habitat for Humanity Greater Boston is committed to creating a diverse workplace environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, age, physical or mental disability, veteran/reserve national guard status, or any other status or characteristic protected by law.