Engagement Coordinator

The National Cryptologic Foundation (NCF), a 501(3)(3) not-for-profit organization, is seeking a Full-time Engagement Coordinator who will provide critical support to the NCF's mission by planning fundraising and program conference events throughout the calendar year. This employee will work under the supervision of the President & CEO and will also receive tasking from NCF staff directors.

The NCF is advancing the nation’s interest in cyber innovation and workforce readiness as we:

• • Educate our citizens to be cyber-smart and develop pathways for our future cyber and cryptologic workforce.
  • Engage and convene partners to address emerging cyber and cryptologic challenges.
  • Commemorate our cryptologic history and those who served within the cryptologic community.

The candidate must report to work at the Glen Burnie office at least two times a week. The ideal candidate will be meticulously organized. The candidate will be a team player who can easily liaise and coordinate with staff members and key partners. The candidate will be highly skilled at verbal and written communication and have experience with Microsoft Office products. Interest in or experience with donor databases (like Bloomerang) and nonprofit fundraising is not required but is a plus.

Responsibilities

• Coordinate with the Directors of Communications and Marketing and Development to brainstorm, plan, coordinate, communicate, and organize fundraising events.
• Coordinate with Directors of Education and Engagement & Innovation to organize Convening to Act Conferences and ensure every detail is addressed and completed, including identifying and selecting an appropriate venue for the type of event, maintaining partnerships with vendors and caterers, and overseeing the setup, execution, and cleanup. Coordinate food and drink selections, room layout, name tags, agendas, and related items.
• Manage budget costs
• Schedule audiovisual services
• Attend the event and monitor activities
• Review bills and ensure their accuracy
• Update the database (Bloomerang) with all event information, including sponsor data, sponsor attendee contact information, and run attendee and sponsorship reports.
• Prepare Speaker and Sponsor PowerPoint slideshows for conferences

Qualifications

• • A bachelor’s degree in hospitality management, public relations, or a similar field is preferred
  • 2-4 years’ experience as a Meeting and Event Planner
  • Well-organized with excellent multi-tasking abilities
  • Strong communication and problem-solving skills
  • The ability to work independently and within a team setting is essential.
  • Must be skilled in Microsoft Office Suite products, Google applications, and basic database management.

Responsibilities

• Coordinate with the Directors of Communications and Marketing and Development to brainstorm, plan, coordinate, communicate, and organize fundraising events.
• Coordinate with Directors of Education and Engagement & Innovation to organize Convening to Act Conferences and ensure every detail is addressed and completed, including identifying and selecting an appropriate venue for the type of event, maintaining partnerships with vendors and caterers, and overseeing the setup, execution, and cleanup. Coordinate food and drink selections, room layout, name tags, agendas, and related items.
• Manage budget costs
• Schedule audiovisual services
• Attend the event and monitor activities
• Review bills and ensure their accuracy
• Update the database (Bloomerang) with all event information, including sponsor data, sponsor attendee contact information, and run attendee and sponsorship reports.
• Prepare Speaker and Sponsor PowerPoint slideshows for conferences

3 weeks (15 days) per year of paid vacation, 7 paid holidays, plus 3 personal days