Payroll Coordinator (Part-Time)

SUMMARY: Reporting to the Director of Human Resources, the Payroll Coordinator is primarily responsible for performing all steps of the library’s payroll processing. The Coordinator will also execute payroll-adjacent duties, such as human resources information system (HRIS) entry and maintenance, and benefits administration. The Coordinator liaises with the Finance/Accounting department, communicating all relevant HR-related financial information in a clear, timely, and accurate fashion.

RESPONSIBILITIES:

• Conducts all aspects of the biweekly payroll process, including timecard verification, exception tracking, discrepancy resolution, and record keeping;
• Collaborate with oversight and input from the Director, Finance/Accounting department staff, and other relevant colleagues;
• Generates regular and ad hoc employee demographic, financial, and benefit reports;
• Addresses staff inquiries and resolves issues relating to payroll and benefit enrollment;
• Processes employee transactions, including new hire entry, status changes, terminations, and benefits administration, and maintains personnel records within the organization’s HRIS;
• Administers benefit plan transactions, ensuring timely enrollments, changes, and terminations;
• Manages benefit bill processing and performs reconciliation, ensuring that billing corresponds with correct payroll deductions and HRIS data;
• Tracks COBRA enrollments and benefit premium payments;
• Assists with ad hoc administrative finance/accounting projects, and;
• Performs other additional tasks needed.

QUALIFICATIONS:

• Bachelor’s degree in accounting, business, finance, human resources or related field preferred; depth of experience in lieu of an academic degree will be considered
• Minimum of three years of relevant professional work experience required; experience with a minimum workforce of 50 strongly preferred
• Familiarity with an HRIS, such as ADP Workforce Now (preferred), Paylocity, or a similar web-based system required
• Solid understanding of payroll best practices, including basic knowledge of payroll law/regulations
• Sharp attention to detail with an eagerness to identify and correct issues expeditiously
• Excellent verbal/written communication skills with a demonstrated ability to interact with employees at all levels
• Strong organizational, analytical, and problem-solving skills
• Working knowledge of Microsoft Office, with proficiency in Excel and Word

SCHEDULE: This is a part-time, nonexempt position, working a regular schedule between ten to 15 hours per week, during the normal working hours of 9:00 AM - 5:00 PM. Work outside of the established schedule may be occasionally required. While a remote work arrangement is possible, the incumbent will primarily work onsite.