Finance Coordinator

TITLE: Finance Coordinator (Minimum 3+ years experienced required)

LOCATION: Grand St. Settlement, Rose Center, 80 Pitt Street NewYork, NY (LowerEast Side)

REPORTS TO: Senior Director of Finance and Administration

SCHEDULE: Onsite M-F, (5 days a week), some nights or weekends as needed SALARY: $70,000 to $80,000 annually depending on experience, plus excellent benefits

DATE: August 11, 2026

ABOUT US

Grand Street Settlement is a 109+ year-old non-profit organization planning our legacy for the next 100 years. We have provided social services to low-income New Yorkers since our founding in

We are now a $60M a year organization and are looking for a Finance Coordinator to join our in-house finance team.

JOB SUMMARY

The Finance Coordinator plays a critical role in supporting Grand Street Settlement's mission by ensuring the financial operations that sustain our programs are accurate, efficient, and responsive. Working closely with program leaders, vendors, and finance professionals, this position serves as a trusted partner who helps strengthen financial processes, improve operational efficiency, and ensure our resources are managed responsibly in support of the communities we serve. The successful candidate is highly organized, customer-service oriented, detail focused, and enjoys working with vendors, program staff, and finance professionals to keep financial operations running efficiently.

Primary Responsibilities

Accounts Payable & Vendor Management

• Serve as Grand Street Settlement's primary Accounts Payable coordinator.
• Manage the complete AP process from invoice receipt through payment.
• Review invoices for completeness, proper approvals, coding, and supporting documentation.
• Upload invoices into Bill.com and coordinate payment processing with the outsourced accounting team.
• Monitor invoice status and ensure vendors are paid accurately and on time.
• Respond to vendor inquiries regarding invoices, payment status, remittances, and account balances.
• Resolve invoice discrepancies and payment issues in collaboration with program staff and vendors.
• Maintain vendor files, including W-9s, insurance certificates, MWBE documentation, and 1099 records.
• Assist with annual 1099 reporting by maintaining accurate vendor information.
• Maintain organized electronic files for invoices, contracts, and payment documentation.

Procurement & Purchasing

• Administer procurement procedures and ensure compliance with organizational policies and funder requirements.
• Coordinate vendor onboarding and maintain procurement documentation.
• Monitor purchasing activity to ensure appropriate approvals and documentation.
• Partner with program teams on procurement procedures, purchasing requirements, and financial processes that support successful program operations.
• Monitor recurring service contracts including utilities, copiers, maintenance agreements, and other operational services.
• Track contract renewal dates and assist with vendor evaluations.
• Analyze purchasing activity and recommend opportunities for cost savings and improved vendor performance.
• Collaborate with program managers to monitor OTPS spending, support grant-funded purchasing strategies, and help ensure financial resources are used effectively.

Finance Operations

• Coordinate with and monitor the outsourced accounting group (BTQ) and interval managers to ensure AP transactions, all financial tasks and documentation are processed accurately and completed timely.
• Monitor outstanding invoices and assist in resolving accounting or coding issues.
• Upload and archive monthly read-only copies of the general ledger.
• Maintain financial documentation and support month-end close activities.
• Manage and prioritize cash flow and vendor payments particularly when resources may be tight
• Assist with preparation of audit schedules, grant documentation, and financial records requested by funders.
• Identify opportunities to streamline workflows, improve financial processes, and implement best practices that increase efficiency and strengthen internal controls.
• Support preparation of internal financial reports and schedules.

Administrative and Payroll Support

• Maintain organized financial records and shared electronic filing systems.
• Support special finance projects, payroll related reporting, audits, grant reporting, year-end activities.
• Cross-Departmental collaboration by navigating different personality types and communication styles to ensure organizational compliance.
• Provide backup support to the Payroll Manager during payroll processing cycles and other periods of increased workload.
• Provide administrative support to the Senior Director of Finance & Administration.

Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance or Business Administration.
• Minimum of 3–5 years of experience in Accounts Payable or finance operations.
• Nonprofit accounting experience strongly preferred.
• Required experience in managing budgets and organizational or programmatic finances.
• Experience processing high-volume Accounts Payable transactions.
• Experience with Bill.com, Sage Intacct, ADP, or similar systems strongly preferred.
• Experience with procurement and vendor management preferred.

Skills & Qualifications

• Strong knowledge of Accounts Payable processes and internal controls.
• Excellent organizational skills and exceptional attention to detail.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Strong customer service skills with the ability to build positive vendor and staff relationships; flexible and warm personality as a collaborative team member.
• Proven ability to manage multiple relationships and stress and remain detail-oriented during peak financial cycles.
• Exceptional ability to tailor communication to different staff members, from those who are highly organized to those who require more frequent follow-up.
• Demonstrate curiosity and adaptability in learning new technologies, including AI-enabled productivity tools, evolving financial systems.
• Excellent written and verbal communication skills.
• Strong Excel and Microsoft Office skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Collaborative, dependable, and proactive work style.
• Commitment to the organization's mission and values.

BENEFITS

Full-time employees receive health, vision, dental, and life insurance, a 401(k) plan, and a generous paid time off policy.

TO APPLY:

Please submit a required, thoughtful cover letter and resume to:

katherinewdefoyd@gmail.com.

Equal Opportunity Employer (EOE)

{If selected for this position, must obtain NYC Dept. of Health fingerprint clearance and State Central Registry (SCR) clearance (fees may apply); ability to maintain State Central Registry (SCR)clearance and fingerprint clearance throughout the duration of employment.}

Full-time employees receive health, vision, dental, and life insurance, a 401(k) plan, and a generous paid time off policy.

Education & Experience

• Bachelor's degree in Accounting, Finance or Business Administration.
• Minimum of 3–5 years of experience in Accounts Payable or finance operations.
• Nonprofit accounting experience strongly preferred.
• Required experience in managing budgets and organizational or programmatic finances.
• Experience processing high-volume Accounts Payable transactions.
• Experience with Bill.com, Sage Intacct, ADP, or similar systems strongly preferred.
• Experience with procurement and vendor management preferred.

Skills & Qualifications

• Strong knowledge of Accounts Payable processes and internal controls.
• Excellent organizational skills and exceptional attention to detail.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Strong customer service skills with the ability to build positive vendor and staff relationships; flexible and warm personality as a collaborative team member.
• Proven ability to manage multiple relationships and stress and remain detail-oriented during peak financial cycles.
• Exceptional ability to tailor communication to different staff members, from those who are highly organized to those who require more frequent follow-up.
• Demonstrate curiosity and adaptability in learning new technologies, including AI-enabled productivity tools, evolving financial systems.
• Excellent written and verbal communication skills.
• Strong Excel and Microsoft Office skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Collaborative, dependable, and proactive work style.
• Commitment to the organization's mission and values.