Chapter Director

Position: Chapter Director

Reports to: Chapter President and Board of Directors

Status: Full-Time, Exempt

Salary Range: Commensurate with experience

Location: Florida-based; regional travel required

The Institute of Classical Architecture & Art’s Florida Chapter is seeking a highly organized, relationship-driven Chapter Director to serve as the senior staff leader of a growing statewide nonprofit dedicated to advancing the practice, understanding, and appreciation of classical architecture and design. Through education programs, events, publications, awards, and advocacy, the chapter serves architects, designers, artisans, students, patrons, and enthusiasts across Florida.

The Opportunity

The Chapter Director serves as the senior staff leader and chief administrator of the ICAA Florida Chapter. This is a hands-on leadership role within a lean, two-person staff structure supported by an active Board of Directors, key contractors, and high-functioning volunteer committees. The Chapter Director will provide the administrative leadership, operational oversight, relationship management, and strategic follow-through needed to bring the chapter’s recently completed three-year strategic plan to life.

The successful candidate will be trusted to make independent operational decisions, recommend strategies for growth, and execute board-approved plans with professionalism and follow-through. This is an opportunity for a capable nonprofit professional to help lead the chapter through an exciting period of strategic growth and deeper member and donor engagement.

Who Will Thrive in This Role

The successful candidate will be someone who enjoys both leadership and execution. The ideal candidate is a highly capable administrator, relationship-builder, and mission-driven ambassador with strong nonprofit leadership experience, sound financial judgment, and an exceptional ability to connect with communities and garner support.

You will thrive in this role if you are equally comfortable preparing a board packet, reviewing a financial report, cultivating a sponsor, supporting a committee chair, coordinating with contractors, and making sure an event feels polished, welcoming, and mission aligned. This role requires someone who can move comfortably between big-picture leadership and hands-on administration

The strongest candidate will be proactive, gracious, detail-oriented, and highly dependable, someone who can anticipate needs, manage competing priorities, communicate clearly, and keep people and projects moving forward.

Year-One Priorities

In the first year, the Chapter Director will help the chapter build momentum around four key priorities:

• Strengthen member engagement and retention.
• Build more consistent fundraising, sponsorship, and donor stewardship systems.
• Professionalize operations, communications, and financial processes.
• Expand high-quality programming and partnerships across Florida.

Key Responsibilities

Strategic Leadership & Board Partnership

• Lead implementation of the chapter’s three-year strategic plan in collaboration with the Board of Directors.
• Translate board-approved goals into clear annual and quarterly workplans with timelines, responsibilities, and measurable outcomes.
• Monitor progress toward strategic priorities and prepare regular updates on milestones, challenges, and impact.
• Recommend strategies, partnerships, and initiatives that advance the chapter’s mission and strengthen its statewide presence.
• Support the Chapter President and Board of Directors in maintaining strong governance practices, organizational accountability, and effective decision-making.
• Prepare board meeting materials, including agendas, reports, financial summaries, strategic plan updates, and supporting documents.
• Attend board and committee meetings, provide staff updates, support discussion as appropriate, and ensure follow-through on action items.
• Support board recruitment, orientation, onboarding, and engagement in partnership with chapter leadership.

Operations, Administration & Financial Management

• Serve as the chief administrator for the chapter, ensuring daily operations are organized, timely, professional, and aligned with organizational priorities.
• Oversee core administrative functions, including correspondence, scheduling, records management, file organization, meeting preparation, reporting, task tracking, and calendar coordination.
• Supervise and support the Program Coordinator and key contractors, including bookkeeping, marketing, communications, event, and other professional service providers.
• Establish clear deliverables, timelines, communication rhythms, and accountability systems for staff, contractors, and volunteers.
• Review and approve invoices, manage contracts, coordinate vendor relationships, and ensure timely administrative follow-through.
• Work closely with the bookkeeper and Treasurer to review monthly financial reports, monitor budgets, support budget development, and maintain compliance with financial policies and procedures.
• Maintain and improve operational systems, including member databases, digital files, project management tools, calendars, and internal workflows.
• Ensure the chapter’s administrative infrastructure is strong enough to support growth, expanded programming, and increased member and donor engagement.

Programs, Membership & Committee Coordination

• Drive the planning and execution of a robust annual calendar of programs, events, lectures, tours, workshops, educational offerings, awards activities, and member gatherings.
• Collaborate with the Program Coordinator to develop, schedule, organize, and execute high-quality programs that serve members and advance the chapter’s mission.
• Work with board members, committees, speakers, sponsors, partners, and venues to ensure programs are mission-aligned, well attended, financially responsible, and professionally executed.
• Evaluate current programs and identify opportunities to expand the chapter’s reach across Florida.
• Strengthen member engagement through consistent communication about events, benefits, volunteer opportunities, and chapter initiatives.
• Monitor program registration, attendance, revenue, expenses, participant feedback, and member response to assess effectiveness and guide future planning.
• Provide staff leadership and coordination for volunteer committees, ensuring committee work is aligned with the chapter’s mission, strategic plan, board direction, and annual goals.
• Support committee chairs in setting agendas, clarifying priorities, assigning next steps, and tracking progress.
• Serve as a liaison between committees, staff, contractors, and the Board of Directors.
• Promote a productive and collaborative volunteer culture that respects nonprofit governance best practices, board authority, and the important role of volunteer leadership.

Development & Fundraising

• Lead the chapter’s development strategy and systems in partnership with the Board of Directors, with responsibility for helping establish and achieve annual fundraising and revenue goals.
• Build, manage, and strengthen systems for sponsorship cultivation, donor stewardship, annual giving, grant opportunities, fundraising campaigns, and contributed revenue tracking.
• Work with board members to identify prospects, cultivate relationships, prepare outreach strategies, and follow up with sponsors, donors, and philanthropic partners.
• Develop compelling sponsorship materials, donor communications, grant narratives, impact reports, and funding proposals.
• Cultivate strong relationships with individuals, firms, foundations, businesses, and community partners who may support the chapter’s mission.
• Maintain accurate records of donor and sponsor activity, commitments, contributions, benefits, and stewardship touchpoints.
• Identify new opportunities to diversify and grow revenue in alignment with the chapter’s strategic plan.
• Serve as a confident and compelling ambassador for the organization, with an exceptional ability to connect with communities and garner support for the chapter’s work.

Communications & External Relations

• Oversee chapter communications in collaboration with marketing, communications, and social media contractors.
• Review content calendars, newsletters, announcements, website updates, event promotions, sponsor recognition, and social media content for accuracy, tone, clarity, and brand alignment.
• Write and edit communications that are polished, professional, engaging, and consistent with the chapter’s voice.
• Ensure timely and effective communication with members, donors, sponsors, partners, and the broader community.
• Represent the chapter at local and regional events and serve as a spokesperson.
• Strengthen the chapter’s visibility, reputation, and community presence through consistent and mission-aligned messaging.

Required Experience & Skills

• Minimum of five years of leadership experience in a nonprofit, membership-based, cultural, educational, design-related, or mission-driven organization.
• Demonstrated ability to serve as a senior staff leader with responsibility for operations, programs, fundraising, communications, and board support.
• Excellent administrative, organizational, and project management skills.
• Proven experience managing budgets, reviewing financial reports, tracking revenue and expenses, and supporting sound financial decision-making.
• Experience with fundraising, sponsorship cultivation, donor stewardship, grant writing, annual giving, or contributed revenue development.
• Strong people leadership skills, including experience managing staff, contractors, volunteers, or committees.
• Exceptional written and verbal communication skills.
• Strong relationship-building ability and confidence engaging members, donors, sponsors, board members, volunteers, and community partners.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and related administrative tools.
• Comfort using databases, CRM systems, project management platforms, email marketing tools, and other digital systems.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced, event-driven environment.
• Availability to attend evening and weekend events, programs, meetings, and donor/member activities throughout the region.
• Passion for the chapter’s mission and an appreciation for classical architecture, design, preservation, craftsmanship, education, and the built environment.

Work Environment & Schedule

This is a full-time, exempt position. The Chapter Director should be based in Palm Beach County Area, South Florida and available for evening and weekend work for chapter activities throughout the region.

Salary Range: $80,000–$90,000 – commensurate with experience and qualifications.

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