Part Time Office Assistant

Position Description: Part Time Office Assistant

Reports to: Operations & HR Manager

Hours: Non-Exempt, Average 15 hours per week (on-site) T, W, Th (afternoon - early evening)

SUMMARY:

The Office Assistant will provide front-desk coverage and administrative support for staff, members, and events. This role is an excellent opportunity for a law student or an individual with an interest in the legal field to gain exposure to the profession, our programming, and to develop relevant skills.

RESPONSIBILITIES:

• Welcome members and guests, providing assistance as needed.
• Answer and direct incoming phone calls; respond to general inquiries.
• Provide administrative support to staff as assigned.
• Manage the receiving and set-up of catering for meetings and events.
• Support event logistics, including room set-up, furniture arrangement, food stations, coordination with caterers, audiovisual setup, and post-event breakdown to ensure spaces are restored to member-ready condition.
• Assist with mail processing (incoming and outgoing), scanning, printing, and mailing projects.
• Provide support for in-house printing and copy projects.
• Maintain the organization and appearance of conference rooms and shared spaces.
• Oversee light maintenance tasks.
• Perform other duties as assigned.

QUALIFICATIONS/EXPERIENCE :

Experience: Experience in a professional setting preferred.

Degree: High school diploma required.

Technical Skills: Proficiency with Microsoft Office Suite, experience with Salesforce a plus.

Communication: Strong interpersonal, customer service, and communication skills.

General: Must be 21 years or older (occasionally required to set up alcoholic beverages at events).

Ability to perform light physical tasks, lifting up to 25 pounds to support set-up needs for events.

Reliable, organized, and detail-oriented with the ability to multitask effectively.

The purpose of this job description is to provide a general understanding of the position. This role may change over time, and management may add or modify duties as necessary. As per our policy, job descriptions are reviewed and updated annually, but occasional updates and revisions may occur throughout the year.