Dogslife Program Manager

Dogslife’s mission is to help families with financial challenges afford critical cancer treatment for their beloved dogs. To many, a dog is not simply a pet; they are part of the family. Unfortunately, many families must forego critical cancer treatment for their beloved companions simply due to financial constraints. Dogslife gives families in this situation somewhere to turn.

Dogslife provides financial assistance for lifesaving cancer treatment for selected beneficiary dogs. These beneficiaries are selected through an application and review process involving the applicant, the dog’s primary veterinarian, and the treating board-certified veterinary oncologist.

We’re looking for a compassionate, detail-oriented, and mission-driven Program Manager to oversee Dogslife’s treatment grant program and help ensure families and veterinary partners have a seamless experience throughout the grant process. This role is responsible for managing beneficiary applications, coordinating veterinary and oncology relationships, overseeing grant administration, and supporting the operational systems that allow Dogslife to fulfill its mission.

This is an excellent opportunity to play a critical role in the programs and operations of a growing organization committed to giving families more time with the dogs they love. As the Program Director, you will be at the center of Dogslife’s mission delivery. Every application reviewed, every family supported, and every veterinary relationship strengthened helps ensure more dogs receive lifesaving treatment and more families have the opportunity for additional time together.

Location: Remote/virtual within North Texas

Time Commitment: Part-time, approximately 15 hours per week

Reports to: Executive Director

Responsibilities

Grant Program Management

• Manage the complete Dogslife treatment grant process from application through completion
• Review and evaluate grant applications according to established criteria and guidelines
• Manage the approval process with the Board
• Communicate with applicants throughout the grant process with compassion, professionalism, and clarity
• Manage grant approvals, treatment authorizations, and payment of veterinary invoices
• Maintain accurate records of active and completed grants

Veterinary & Oncology Relations

• Develop and maintain professional relationships with veterinary practices and board-certified veterinary oncologists involved in Dogslife cases
• Serve as a primary point of contact for veterinary providers throughout the grant process
• Manage communication between families, veterinary providers, and Dogslife
• Ensure required medical documentation and treatment information are collected and maintained
• Help strengthen Dogslife’s relationships within the veterinary oncology community

Program Operations & Administration

• Maintain accurate databases of applicants, beneficiaries, veterinary partners, and grant activity
• Monitor grant spending against program budgets and ensure expenses are accurately tracked
• Maintain organized electronic files and documentation related to program activities
• Manage program reporting, impact tracking, and internal documentation
• Identify opportunities to improve program processes and beneficiary experience

Organizational Support

• Work collaboratively with the Executive Director, the Board of Directors, and volunteer leadership team to support Dogslife’s mission
• Provide program insights and data to support fundraising, grant writing, donor communications, and storytelling efforts
• Assist with organizational projects, research, meetings, and administrative needs as appropriate
• Perform other duties as assigned by the Executive Director

What We Look for in Our Team Members

• Commitment to Dogslife’s mission and values
• Passion for helping families access lifesaving cancer treatment for their beloved dogs
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines while achieving desired outcomes
• Ability to work independently while collaborating effectively with a remote team
• Strong computer skills, including Microsoft Office and database management systems
• Dependable, resourceful, and able to exercise sound judgment when handling sensitive situations
• Experience in nonprofit operations, program management, veterinary settings, healthcare administration, fundraising, or related fields preferred

Our Commitment to You

Dogslife is committed to creating and maintaining a diverse culture that reflects the uniqueness of the animals, families, and the communities we serve. We embrace challenges and lead with positive intent, welcoming all people who have a caring and compassionate dedication to animal welfare.

To apply, please email your resume and cover letter to contactus@dogslife.org.

Excellent written and verbal communication skills